File Clerk (OA) (Scanning)

Work Schedule: Monday – Friday, 7:00am – 3:30pm

Position Description Title/PD#: File Clerk (OA) (Scanning) PD #30102-A

This position is in the Health Information Management Section of the VA Central Iowa Health Care System located in Des Moines, Iowa.

The File Clerk/Scanning Specialist performs the following duties:

Scan and index all documents using multiple guides with several, overlapping classification categories regarding complicated subject-content matter as it’s related to the medical record.

Integrated health and administrative records into a computerized patient record system.

Responsible for tracking, retrieving and performing follow-up activities on VA and Non-VA medical records.

Staying abreast of regulations governing, maintaining, and dispositioning of medical records.

Utilize their extensive and detailed knowledge of medical terminology in order to review highly specialized medical information contained in VA and Non-VA reports that are not of a routing nature or standardized format in order to determine how to index or classify the report into Vista Imaging, CPRS, and FBCS.

Abstract information from health records, determine the type of record, and whether the document should be incorporated in electronic health record based on policy and procedures.

Performing timely, accurate, and 100% quality review of all medical and administrative scanned documents.

Responding to internal and external customers’ needs.

Training staff members, independently troubleshooting problems, and assisting with tasks in the scanning unit.

Being flexible in order to undertake a variety of miscellaneous duties, and assist in special projects assigned by supervisor or designee related to scanning department.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

GS-04: One year of general clerical and administrative support work experience that indicates the ability to acquire the particular knowledge, skills and abilities (KSA’s) to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Examples of clerical and administrative support work experience includes but is not limited to: Progressively responsible clerical, office; scanning documents; maintaining file system; tracking and locating files; establishing priorities and meeting timelines; learning and applying administrative policies and procedures; using computer software programs; or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Such experience could have been gained in a position where the individual performed filing and clerical duties associated with files.

OR

GS-04: Two (2) years of education above high school; which must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. Two (2) years of full-time academic study is defined as 60 semester hours, 90 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 72 weeks in a business, secretarial, or technical school. It is the applicant’s responsibility to provide documentation or proof that he or she has met the applicable educational requirements for substitution. Applications submitted without the required supporting documents will not be accepted. An unofficial transcript; statement from the institution’s registrar, dean, or other appropriate official; or equivalent documentation is acceptable at the time of application. Education submitted must be appropriately accredited by and accrediting body recognized by the Secretary of the U.S. Department of Education. For additional information, refer to the U.S. Department of Education website at http://www.ed.gov/

OR

Applicants may also combine education and experience to qualify at the GS-04 level.

Physical Requirements: The work is basically sedentary, however some periods of standing and lifting of materials, supplies and moderately heavy boxes (may weigh up to 35 pounds) will be performed. While performing duties of this job, the employee is regularly required to sit and stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

All applicants are required to submit the following supporting document type(s):

• Resume

Applicants may also submit the following supporting document type(s),which may not be required for all applicants:

• Cover Letter
• DD-214
• OF-306
• Other
• Other Veterans Document
• SF-15
• SF-50
• Transcript

Please use this checklist to ensure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

Veterans’ Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

Faxing Applications or Supporting Documents: You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options . The Vacancy ID of the job opportunity announcement is 1957830.

NOTE : If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.