Executive Assistant II

• Manage all aspects of SVP’s calendar; works with several schedules in multiple time zones.
• Prepare correspondence to staff, partners, and other third parties in a professional and effective manner, including meeting agendas and other documents; answer phones.
• Organize and facilitate travel arrangements, both domestic and international for the SVP and other team members on occasion.
• Responsible for receiving, processing and tracking purchase orders and invoices for the Burbank team; prepare expense reports
• Assist the department overall and facilitate flow of information and the timely completion of projects in the department’s pipeline
• Oversee and maintain filing and organizational systems, both physical and digital.
• Prepare and assist with PowerPoint/Keynote presentations, spreadsheets, reports, and other tracking documents.
• Coordinate catered events, meetings and pitches.
• Performs various errands, special projects and other related tasks as assigned.

What do we require from you?

• College degree or equivalent required.
• Professional administrative work experience of 2+ years preferred.
• Experience with a studio, entertainment or brand management company.
• Strong computer skills (Apple + PC) and tech savvy; fluency in the Microsoft Office, Apple iWork and Adobe Acrobat required.
• Demonstrated excellence in creating visually compelling presentations using PowerPoint, Keynote and Photoshop in a timely manner required.
• Ability to learn file transfer protocols and adapt to new technologies required.
• Knowledge of the Wizarding World franchise (the Harry Potter books and films, the Fantastic Beasts films, The Cursed Child stage play, etc.) is a plus.
• Must be willing and able to work overtime as necessary.
• Must be available and willing to make/change travel arrangements, make calls and schedule couriers at any time, including nights and weekends.
• Must have the ability to organize, schedule work effectively and handle multiple tasks.
• Must be trusted with confidential and sensitive information.