Executive Assistant

About the Agency

The Group Insurance Commission (GIC)
seeks to hire an
Executive Assistant
.
The GIC provides high-value health insurance and other
benefits to state employees, retirees, and their survivors and dependents. The
GIC also covers housing and redevelopment authorities as well as certain
municipalities that elect to join the GIC. The agency works with vendors
selected through competitive bidding to offer cost-effective benefits produced

with careful plan design and rigorous ongoing management. The agency’s
performance goals are to provide affordable, high quality benefits and, as the
largest employer purchaser of health insurance in the Commonwealth, to use that
position to drive improvements in the health care system. The GIC’s FY2016
appropriation is $2.1 billion. There are currently almost 240,000 enrollees and
over 435,000 people covered by the GIC.

The GIC
administers the Commonwealth’s health, life, long term disability,
flexible spending accounts, dental and vision insurance programs for some
435,000 state employees, retirees, and their dependents. These responsibilities
are conducted pursuant to the authority vested in the agency by Chapter 32A and
32B as amended.

The agency is comprised of six business
areas: (1) Executive, (2) Legal, (3) Administrative Services (Human Resources,
Procurement, Facilities Management, Customer Service, and Mail Services) (4)
Fiscal (Accounts Payable and Accounts Receivable), (5) Policy and Program
Management (Vendor Relations/Management of GIC Benefits), and (6) Operations
(Customer Service, Benefit Enrollment, Verification of Benefits, Life Claims,
and Continued Coverage).

Position Summary

This position is assigned to the Executive
Department and provides first-line administrative, planning
and organizational support to Executive Director. The position requires
excellent interpersonal skills and tact to interact with GIC Commissioners,
senior administrators, key figures in local and state government, and the GIC members.
The active department environment requires this person to be able to perform
duties under pressure and with strict deadlines.

Major Responsibilities

The
Executive Assistant
position
directly reports to the Executive Director. This position may work with other
department directors as well as the agency’s senior leadership.

Responsibilities will include but are not limited to:

Preferred Qualifications

• Ability to work
  with poise in a fast-paced, highly professional environment.
• Comfortable working with high level officials/C-level
• Curious to learn new topics and ability to learn new topics quickly
• Attention to detail and accuracy
• Excellent organizational skills
• Excellent written and verbal communications skills, including ability
  to communicate in a precise, understandable manner and ability to communicate
  concisely, clearly and provide information in a logical sequence
• Ability to manage multiple projects simultaneously and meet tight
  deadlines
• Ability to work autonomously once a process is learned
• Critical
  thinker and problem solver.
• Experience in handling confidential
  and strategic information; ability to exercise discretion in handling
  such information; and knowledge of how to handle information protected under
  HIPAA; ability to exercise sound judgment
• Ability to establish rapport and maintain harmonious working
  relationships with others
• Understanding
  of health insurance and related employee benefits, particularly in
  Massachusetts.
• Team player and
  self-motivated to meet challenges.
• Ability to work
  in a visible public environment with multiple entities and priorities.
• Ability to
  interact with the public in an appropriate manner.

Minimum Entrance Requirements (MERs)

Applicants must have (A) at least two
(2) years of full-time, or equivalent part-time, administrative, professional
or technical experience in work involving research, data analysis, compliance,
records management or program administration, or (B) any equivalent combination
of the required experience and the substitutions below.

Substitutions:

I. A Bachelor’s degree or higher in a
related field may be substituted for the required experience.

How to Apply

Interested candidates can learn more
about the GIC at www.mass.gov/gic. Applications will only be accepted through
the Commonwealth’s online application system, MassCareers. Cover letters and
resumes will be accepted when they are attached to an online application/profile.
The Group Insurance Commission
cannot
accept or consider applications
that are mailed, emailed, faxed, or dropped off at our office.
This
requisition will remain open until filled; however, first consideration will be
given to those applicants that apply within the first 14 days.

Please note
education and license/certification information provided by the
selected candidate(s) is subject to the Massachusetts Public Records Law and
may be published on the Commonwealth’s website.

The Group Insurance Commission (GIC)
understands that persons with specific disabilities may need assistance with
the job application process and/or with the interview process. For confidential
assistance with the job application process, please contact the GIC’s Diversity
Officer/ADA Coordinator by phone 617.727.2310 or email
GIC.ADA.Requests@MassMail.State.MA.US

Qualifications

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.*

II. A Bachelor’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.