Executive Assistant

Expedia

We are seeking a highly motivated Executive Assistant (EA) to provide administrative support to Senior Vice President – including one VP. You will be responsible for handling calendar(s); taking phone calls; coordinating travel; processing expense reports, invoices and POs; assisting SVP with tracking spend and budget management; headcount tracking and organization chart upkeep; space management, office moves, may supervise other administrative staff; provide/create reports and presentations, coordinating and managing agenda for town halls, leadership calls, etc.; special projects as requested and other administrative tasks as needed.

We are looking for someone who has experience with the following outlined requirements:

Make contacts of a sensitive nature both inside and outside of the company.

Manage both simple and complex calendars.

Arrange group or team meetings, may take minutes in meetings, and organize on and offsite group events and meetings.

Responsible for planning, budget, and logistics for multiple meetings.

May research and craft presentations for various audiences.

Responsible for space management and office move coordination.

Coordinate travel arrangements and process weekly expense reports.

Compile and maintain budget information, process invoices, build requisitions, and may handle department budget.

Build simple and sometimes advanced correspondence, including complex and sensitive emails, letters, memos and reports, and may occasionally write key communication pieces for executives.

Set-up and run video/voice conference calls.

Work in tandem with other global executive assistants on all related matters.

Manage new-hire set up process for new employees for organization.

Skill Set:
Know and use formal and some informal channels to achieve faster work results for the team.

Communicate effectively with the team and other staff. Able to handle/communicate sensitive or confidential information appropriately.

Microsoft Office Knowledge: Word, Excel, PowerPoint, Outlook, VISIO, SharePoint.

Positive attitude, good judgment and the ability to prioritize ongoing projects.

Location: Miami preferred, but open to other US locations.

Our mission is to revolutionize travel through the power of technology. Collectively, the Expedia, Inc. brands cover virtually every aspect of researching, planning, and booking travel, from choosing the best airplane seat, to reading personal travel reviews of hotels, to planning what to do in a destination once you arrive. The Expedia, Inc. portfolio serves both leisure and business travelers with tastes and budgets ranging from modest to luxury. Expedia delivers consumer travel demand from nearly every continent to thousands of hotels and vacation rentals, hundreds of airlines, thousands of activities, and dozens of car rental companies and cruise lines.

Expedia is committed to creating a versatile work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 to confirm work authorization.

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Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 to confirm work authorization.