Hotline: 678-408-1354

Exec/Admin Assistant II

Responsibilities:
  • Responsible for calendar management on a daily, weekly and monthly basis
  • Management of IDs, Access, PeopleSoft, monthly expense reports in line with policy
  • Manage logistics of meeting administration
  • Maintain headcount reporting, organizational charts, department Global Distribution Lists
  • Manage domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas
  • Organize internal and external business meetings, including Town Halls, making all necessary arrangements including sending invites, reserving rooms, conference call and telepresence setup, printing copies and arranging catering
  • Communicate effectively with all team members and key partners of all levels
  • Managing office supplies, equipment and other supply requests
  • Manage various accounting functions including expense management, resource reallocations, and telephonic issues
  • Coordinate facilities management responsibilities
  • Follow up with Leadership Team on training, HR-related requirements and deadlines
  • Assistance with special projects and initiatives as requested
  • Submit and track statements of work, time and expenses for the team
  • Typical hours are Monday-Friday 8 AM – 5 PM AZ

Qualifications

  • High school diploma/GED required; Bachelor’s Degree preferred
  • Strong organizational, analytical and interpersonal skills
  • Ability to handle confidential and sensitive information with high discretion
  • Strong written and verbal communication skills
  • Attention to detail and timely follow-up
  • Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues
  • Solution-oriented, accountable, and reliable
  • Team player who wants to do the right thing and help others succeed
  • Proficiency in Microsoft Outlook and Microsoft Office, including Word, Excel and PowerPoint
  • Strong working knowledge of America Express Company processes and internal systems is preferred (e.g. MyHR, Ariba Buyer, AXIOM, Concur, etc)
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

ReqID: 18006284
Schedule (Full-Time/Part-Time): Full-time

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Contact Us

Eltas EnterPrises Inc.
3978 Windgrove Crossing
Suite 200A
Suwanee, Georgia
30024, USA
contact@eltasjobs.com

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