Events Assistant

Waverley Country Club is looking for an enthusiastic individual who has experience with special events in a club,resort or hotel environment. This is a great opportunity for someone who has hands-on experience with banquet service and would like to advance their career. This position will be responsible for all administrative duties and tasks associated with events as assigned by the Event Manager. It is important this individual is a self-starter with the ability to work independently with minimal supervision as well as contributes in a team environment.

Duties to be performed:

• Assists Event Manager in arranging & planning banquets, luncheons, meetings, weddings and other social events in conjunction with culinary personnel; obtains & produces pertinent information needed for guest planning.
• Provides tours and offers suggestions in an effort to sell the club’s facilities for the occasion being planned.
• Performs general office tasks not limited to word processing, preparation of presentations, spreadsheets and analysis.
• Responds to inquiries and takes reservations for member functions.
• Confirms reservation counts prior to events and provides to the appropriate departments.
• Facilitates the billing for all private and Club functions.
• Distributes weekly Banquet Event Orders (BEO), floor diagrams, supplements and calendar of events to each department. Maintains the BEO postings in the kitchen. * Maintains member event files through catering software programs.
• Creates printed materials for events including menus, placecards and seating signage.
• Schedules appointments, answers the telephone, and acts as a receptionist when necessary.
• Assists in arranging for decorations, entertainment, and other event rental needs.
• Performs special projects as assigned by the Event Manager.

Special Qualifications:

• Associates Degree or extensive experience and knowledge in Food & Beverage.
• Proficient in the use of Microsoft Word, Excel, Outlook and In-Design.
• Organized and self-directed individual who is “business savvy” and a team player.
• Ability to handle confidential information in a private and professional manner. * Excellent communication and listening skills.
• Ability to manage multiple priorities and meet specific time lines.
• Ability to exercise independent judgment in business situations.
• Creative with a keen-eye for detail.

If you are dedicated to consistently high standards, achieve service excellence, possess a passion for food and wine, and have a strong desire for development, Waverley Country Club would like to meet you.

All applicants are required to take a pre-employment drug test as a condition of their employment.

All applicants must obtain a Food Handlers Card and OLCC to comply with state alcohol regulations.

Benefits package including medical/dental/life insurance, 401K, FSA, and shift meals. To apply, please submit resume with cover letter.

Job Type: Full-time