Event Coordinator

EXTREMELY COMPETITIVE PAY!!!

Lucille’s in Houston, TX is looking for one event and banquet coordinator to join our team. We are located on 5512 La Branch St. Our ideal candidate is experienced self-driven, punctual, and hard-working.

Responsibilities

• Preparation of BEO- Banquet Event Orders and responsible to ensure they are issued and distributed in a timely fashion.
• Prepare all typed materials like proposals, contracts,change forms and all other inter-departmental forms accurately.
• Distribute Daily Events reports to ensure communication to all internal departments throughout hotel.
• Answer banquet and outdoor catering sales inquiries and routing them to appropriate sales manager for handling.
• Monitor all correspondence to ensure it meets with Hotel policy and procedures.
• Respond within 24 hours to any Group, checking space/rates in system and communicating to respective Manager for further follow up.
• Tour, inspect and monitor banquet rooms and presentations.
• Respond to requests for proposals for small meetings / events including set-up, food and beverage needs, rooms and audio visual needs.
• Communicating client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service.
• Ensure accurate follow up and communication both internally and to the guest / client.
• Ensure that Gather Sales and Catering / Other Banqueting software are updated daily for all event space bookings.
• Ensure that all accounts are properly updated in the banqueting system.
• Ensure there are enough sales kits available for any customer visit.
• Ensure feedback received from host / guests are passed on to all departments.
• Ensure a positive working relationship between all departments.
• Able to generate various reports from Banqueting systems and excel to track group and event revenue etc.
• Follow-up with Sales Manager to obtain/confirm all event-related information in a timely manner.
• Maintain valid call objectives and relevant action plans for each key account/key prospect and ensure all follow up is done in timely manner.
• Maintain up-to-date activity and rate information for each account on the banqueting system.
• Maintains high standards of personal appearance and grooming, which include compliance with the dress code.
• Participate in daily business review meeting, sales meetings and management meetings.
• Any other job related to banqueting assigned by the management.

Qualifications

Excellent communication skills necessary.

Knowledgeable at negotiating and sales.

Confident at presenting presentations.

Must be flexible to accommodate irregular or extended hours duties.

Education:
Degree or diploma in hotel management, Degree in Business administration or comparable industry experience. Advanced computer skills – Knowledge of Hotel software / PMS or Sales + Catering software.

Experience:
Minimum 1 to 2 years work experience as a Sales Coordinator or Banquet coordinator in a luxury or full service hotel or restaurant required.

Available shifts and compensation: Available shifts all days except Sundays and Mondays. Compensation depends on your experience.

About LUCILLES: Lucille’s is a tribute to a legacy of culinary excellence started almost a century ago. In 2011, brothers Ben and Chris Williams found this old house nestled in the heart of Houston’s Museum District. The pair thought it was the perfect site to pick up and continue the culinary tradition began by their Great-Grandmother Lucille B. Smith. Today they continue to pay homage to her by replicating some of her most famous recipes while embellishing others to create innovative takes on southern food classics. Lucille’s is truly a historical dining experience! Learn more about us at http://lucilleshouston.com/.