DSHS WSH Administrative Assistant 3

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DSHS Administrative Assistant 3

Washington State Department of Social and Health Services’ Behavioral Health Administration (BHA) is seeking an Administrative Assistant 3 to join their team at Western State Hospital (WSH)!

In this role, you will exercise your critical thinking skills and use independent judgment in support of the Center for Forensic Services (CFS) Director and Not Guilty by Reason of Insanity (NGRI) Program to ensure ongoing compliance with the Ross Settlement, RCW 10.77, and BHA and WSH policies. Specifically, this role is responsible for conducting research and data entry for all patient movement, as wells a records maintenance and compliance of timelines and procedures for patient Application and Petition for Conditional Release and Unconditional Release.

This is a great opportunity to join us in our mission of Transforming Lives!

To learn more about the future of DSHS, click here.

Some of what you’ll do:

Schedule appointments and coordinate meetings

Draft correspondence

Take a distribute meeting minutes

Assist in preparation and tracking of court letters

Correspond with clinical and administrative staff

Data entry of all patient admission, assessments, implementation of privileges, conditional release, and unconditional release

Develop training materials and conduct training

Create a tracking system, manage data and produce reports

Organization, records management, research, reports and coordination and correspondence with staff

Mail letters to the court and email attorneys

Research and maintain a current database

Maintain and update court letter templates

What we’re looking for:

Three (3) or more years of progressively responsible, recent experience providing professional-level administrative support to a senior-level manager and supporting others in completing work

Knowledge of administrative procedures, other methods, and procedures, research and data collection, and state agency functional and personnel policies

Organizational skills, including, but not limited to, the ability to prioritize work, find information quickly, complete work and return to critical tasks in the midst of multiple interruptions, and multi-task and handle issues quickly but accurately

Ability to independently manage time and tasks

Ability and experience composing, editing, and proofreading professional communication materials, including correspondence for executive-level signature

Intermediate to advanced experience using Word, Excel, PowerPoint, Outlook, SharePoint and the internet

Who should apply?

Those with a High School Diploma or GED and three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work

Questions? Please contact the recruiter at Jourdan.Kovacs@dshs.wa.gov or at 360-725-5864 and reference #07640

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver’s license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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