Clerical Specialist

ELIGIBLE PERSONS

At the time of application and appointment, applicant must have:

High School Diploma or its equivalent; AND

Four (4) years of full time paid clerical experience performing the following duties: data entry, processing and reviewing documents, handling public contact inquiries and maintaining files.

NOTE: Completion of education at an accredited college or university may be substituted on a year for year basis for the required experience. Proof of education must be submitted with application. Applicants must describe their experience and training in sufficient detail to allow evaluation of their acceptability under the above qualifications. Failure to do so will result in a rejection of their application.

DESCRIPTION OF MAJOR JOB DUTIES

Clerical Specialists perform highly difficult, complex and responsible office work in various departments throughout Wayne County. Duties include, but are not limited to: handling complex public contact work, reviewing and processing documents for completeness, accuracy and conformance with required office practices.

Clerical Specialists may perform in a team leader capacity over a moderately sized group of clerical employees, providing oversight and assistance in clerical activities. Clerical Specialists may perform difficult and responsible legal office work under general supervision with considerable independence and responsibility in carrying out work assignments.

Clerical Specialist may be responsible for: preparing memorandums, letters/correspondence; maintaining and preparing personnel forms and records; assisting fiscal staff in preparing reports; handling confidential correspondence; data entry and processing; contact with other County departments and outside agencies and additional duties as assigned.

TYPES OF TESTS

A written test (100%) will be administered covering knowledge of general office practices, general clerical abilities, basic math skills, departmental policies, practices and procedures and related knowledge.

In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or such other tests as the Department may deem desirable to determine the competence of the applicants.

PURPOSE

The purpose of this examination is to establish an eligible list from which to fill present and future vacancies. The eligible list will remain in effect for six (6) months, but may be extended.

This is a continuous examination and ranking on the eligible list will be subject to change as names are added to and removed from the list.

GENERAL INFORMATION

Pay Rate and Fringe Benefits : Appointments will usually be made at the minimum rate. Payment is on a bi-weekly basis. Employees receive liberal fringe benefits which include vacation pay, sick leave pay, health care insurance, optical, dental, long term disability, life insurance and a retirement plan.

How to Apply: Applicants must complete Application Form (P/HR-217), which may be obtained at the office of the Department of Personnel/Human Resources. The application may be used both for determining admission to the examination and for rating experience and training. Applicants will be notified by mail of the time and place of the examination. Section 5 (b) of Rule 6 of the Rules of the Department of Personnel/Human Resources provides that persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision within twenty (20) days following the mailing of such notification, stating the basis on which it is felt that their application should be accepted.

Investigation and Probationary Period: An investigation of character and past employment and/or fingerprinting of candidates will also be conducted. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent, in accordance with the provisions with the provisions of the collective bargaining agreements.

Veteran’s Preference: Honorably discharged war veterans who receive passing grades on examination will have ten (10) points added to their final earned examination scores and those who have a service connected disability will have five (5) points added t6o their score, for a possible total of fifteen (15) additional points. Requests for proof of eligibility must be submitted at the time of examination.

Equal Opportunity Employer: The County of Wayne is an equal opportunity employer and does not discriminate based on religion, race, color, national origin, age, sex, marital status, height, weight, arrest record or disability.

Accommodations for the Disabled: A disabled person needing accommodation in connection with a job application or to participate in the examination process must notify the Department of Personnel/Human Resources. A reasonable accommodation may also be required on the job to enable the individual to perform the essential job functions. Such accommodations will be evaluated at the time of appointment. Hearing or speech impaired persons using TDD’s or similar devices may contact the Michigan Relay Center toll free at 1-800-649-3777 or 711 to communicate directly with the Department of Personnel/Human Resources during regular working hours.

Appeal of Rejection: Persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision. An appeal must be filed within twenty (20) days following the mailing of the rejection stating the basis on which the application should be accepted.

Review of Examination: A request to review an examination must be made in writing within twenty (20) days after the notice of result of the examination is mailed. An appeal concerning the rating received must be made in writing within twenty (20) days after the review. An appeal must state the basis on which it is claimed that the rating is