Bookkeeper III, Elementary (425B) [200]

FLSA: Non-Exempt

DIVISION: Leadership & Learning

PAY GRADE : Rank III (NC23)

DEPARTMENT: Leadership & Learning

SALARY SCHEDULE: Clerical Less than Annual

REPORTS TO: Principal

WORK DAYS: 200 days

JOB CODE: 425B

PRIMARY FUNCTION: Maintains financial transactions and records for the local elementary school.

REQUIREMENTS:
1.

Educational Level: High School Diploma or GED required

2.

Certification/License Required: None

3.

Experience: One year experience working as a bookkeeper

4.

Physical Activities: Routine physical activities that are required to fulfill job responsibilities

5.

Knowledge, Skills, & Abilities: Written and oral communication; computer skills (Excel); accounting

The Board of Education and the Superintendent may accept alternatives to some of the

above requirements.

ESSENTIAL DUTIES:
1.

Demonstrates prompt and regular attendance.

2.

Maintains all financial transactions and records in accordance with the Local School Accounting and Procedures Manual and the District Administrative Rules.

3.

Collects funds from students and parents; processes and posts all funds to school accounting program to provide individual student payment records. Processes/posts all disbursements, receipts, and deposits to local school accounting software. Prepares and distributes individual student receipt statements for all students at any time during the year upon request by a parent or at the discretion of the Principal.

4.

Receipts, posts, and deposits all monies for school accounts, including funds collected at special events.

5.

Verifies vendor invoices and resolves any discrepancies. Maintains local school vendor contracts and reconciles commission revenues.

6.

Routes all check requests and purchase orders with attached supporting documentation to the principal for approval. Processes county purchase orders.

7.

Submits monthly financial reports to appropriate central office department. Assists principal with budget development.

8.

Processes and posts monthly procurement card transactions; ensures proper approval is obtained for all purchases.

9.

Ensures prepared deposits are properly secured in the school safe, and assists with scheduled armored car pickups; follows procedures and processes paperwork regarding school safe.

10.

Verifies performance contracts are complete.

11.

Processes vending machine refunds, if applicable.

12.

Performs other duties as assigned by appropriate administrator.

Estimated Start Date * 07/19/2018

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