Book Keeper – Office Manager

IMMEDIATE JOB OPENING: Experienced Full Charge Book keeper/ Office Manager

with at least 4 years of book keeping in office experience. Fully experienced in Quick Books.

Full-time bookkeeper/office manager, needed immediately for small boutique Landscape Architecture design-build firm. High energy, creative and purpose driven office environment. We are looking for highly effective, energetic and organized candidates. Previous experience in construction or design a plus. Book keeping skill a prerequisite as there is no learning on the job.

Spanish speakers a plus.

OFFICE LOCATION- ATMOSPHERE

Office is a beautifully restored 1930’s building , with lots of natural light and pretty garden. Located 1 block form the Menil Museum on W. Alabama St. 77006 . Happy, creative , busy and energetic atmosphere. Owners dogs come to work. Owner is highly allergic to smoking.

• *SKILLS REQUIRED
• Accounts Payable/Receivable
• Customer Collections, Sales Tax Reporting/Filing,
• 1099 Processing,
• Management Reporting using Quick-books accounting software.
• Candidate will prepare invoices/estimates and keep up with work hours of crews and architects.
• Knowledge of Excel, Word and Outlook required.
• Paying monthly state sales tax.
• Candidate must be able to interact effectively with customers, vendors and CPA.
• Excellent writing skills, well spoken and able to communicate with clients, designers and vendors.
• Problem solving – independent thinker- capable – team player

Hours -References -Salary

• 3 verified job references – employer name and contact person with telephone number and email.
• candidate to provide a full criminal background check to be reviewed by law enforcement.
• Salary based upon experience. 40K +/-
• Typical work hours 8:30 -5pm Negotiable 35-40+ hours a week
• In office book keeper test with our CPA

JOB DESCRIPTION-this job is for highly efficient, effective people who work well on a team.

• Schedule principal, client meetings, personal appointments and air travel.
• Full charge book keeper
• Coordinate: client meetings and vendors.Problem solve when needed.
• Keep refrigerators stocked with snacks and drinks- make coffee for clients
• Errands: Bank, Vendors, errands for Principal
• Stock and manage office supplies.
• Confirm client appointments day before
• Collections follow up with clients and send emails reminder of payment due.

Job Type: Full-time

Salary: $40,000.00 /year

Experience:

• Bookkeeping: 5 years

Education:

• Bachelor’s

Location:

• Houston, TX 77006