Assistant to the CEO

Perfect Sense is a collective group of intelligent, fun, personable people working together to provide innovative software solutions and solve complex business challenges.

Do you want to work hard alongside smart and talented product managers, engineers, and designers every day? Do you excel when you are smack in the middle of a challenging project, thrive when things get complex, and yawn when everything is going according to plan? Do you actually want to like your clients and coworkers?

The Assistant to the CEO must be energetic, dependable, detail-oriented and organized, and enjoy working within a small, challenging environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among multiple priorities. The Assistant to the CEO will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

Completes a broad variety of administrative tasks for the CEO including: managing an active calendar of appointments and meetings; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for various meetings and clients.

Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Provides a bridge for smooth communication between the CEO and internal departments, and establishes credibility, trust and support with senior management staff.

Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Manages a variety of special projects for the CEO, some of which may have organizational impact.

Qualifications

Impeccable professional, clear, articulate, positive, upbeat, and accurate communication skills, both verbally and in writing.

Bachelor?s Degree preferred, and 2+ years in an executive assistant role or similar.

Ability to set up and maintain email systems, file sharing systems, and calendars, as well as proficiency with statistical software, publishing software, and databases.

Excellent planning and time management skills: able to coordinate the needs and demands of multiple people in order to create a workable schedule that may often change due on short notice due as situations change.