Administrator, Procurement

Description

Job Title

Location

Chicago, IL, US

Job Type

Full Time Permanent

Department

Purchasing

Position Summary

SALARY TARGET IS $65,154.410. Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.

Responsible for purchasing and related contract administration activities within an area of the department, procuring the goods and services necessary for the daily operations of the Authority, maintenance of its rolling stock and physical plant and design and construction of its capital projects.

Primary duties and Responsibilities

Responsible for various types of procurements. Prepares bid proposals (including Invitations for Bids, Requests for Proposals and Letters of Interest and Qualifications), reviews contractor responses and prepares recommendations in accordance with all applicable laws and CTA regulations.

Reviews contract specifications, conducts pre-bid and pre-award meetings, determines responsiveness and responsibility of bidders, negotiates contracts and change orders and coordinates contractual approvals with responsible departments.

Analyzes purchase requisitions to determine proper procurement method and determines the accuracy and quality of the description of goods and services.

Responsible for correspondence concerning overshipments, delivery shortages, changes in descriptions, substitutions and expedites delivery of materials or services.

Researches marketplace to identify new products, technologies and services required by the Authority to support new and ongoing projects. Reports to the Manager and user departments new developments that are applicable to Authority use.

Meets with vendors, visits vendor facilities and maintains a file of current product catalogs and price schedules.

Prepares requests for concurrence and approval from funding on procurements as necessary.

Chairs evaluation, selection and negotiation committees to obtain professional consulting services as directed.

Performs other duties as assigned.

CHALLENGES

Funding/Budget Constraints, Market Conditions, Shifting Needs/Priorities, Compressed time schedule, Regulatory Compliance/Constraints, Vendor Performance, Consultation and coordination with user, Law, Capital Investment, DBE, and Benefit Services departments to ensure that all laws and program requirements are met in the contracting process.

Qualifications

EDUCATION/EXPERIENCE REQUIREMENTS

Bachelor’s Degree in Business Administration or Engineering or a combination of education and experience related to this position.
3 – 5 years of experience in procurement and purchasing, preferred.

PHYSICAL REQUIREMENTS

Must be able to walk, sit and carry up to 25 pounds.

KNOWLEDGE, SKILLS, AND ABILITIES

General knowledge of Federal, State, and Regional procurement regulations and guidelines.
General knowledge and understanding of formal and informal bidding procedures and the legal implications and requirements of both.
Excellent verbal and written communication skills.
Working knowledge of the Microsoft Office Suite and the applications of these products in support of Purchasing activities.

WORKING CONDITIONS

Usual Office Conditions.
Occasionally required to visit operating locations including Bus Garages, Rail Shops, and construction sites.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

Must be able to operate a personal computer to utilize programs such as Windows, Microsoft Office and other PC and mainframe computer systems necessary to perform the duties of Procurement Administrator.

Location and City

Chicago, IL

Applicants, if hired, must comply with CTA’s residency ordinance.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

IT IS THE POLICY OF THE CHICAGO TRANSIT AUTHORITY THAT NO EMPLOYEE OR APPLICANT FOR EMPLOYMENT WILL BE DISCRIMINATED AGAINST BECAUSE OF RACE, COLOR, CREED, RELIGION, SEX, MARITAL STATUS, NATIONAL ORIGIN, SEXUAL ORIENTATION, ANCESTRY, AGE, UNFAVORABLE MILITARY DISCHARGE OR DISABILITY. CTA WILL MAKE REASONABLE ACCOMMODATIONS FOR THE KNOWN DISABILITIES OF OTHERWISE QUALIFIED APPLICANTS FOR EMPLOYMENT AS WELL AS ITS EMPLOYEES, UNLESS UNDUE HARDSHIP WOULD RESULT. IF YOU REQUIRE AN ACCOMMODATION IN THE APPLICATION OR HIRING PROCESS, PLEASE CONTACT ARC@TRANSITCHICAGO.COM PRIOR TO THE SUBMISSION OF YOUR APPLICATION OR UPON NOTIFICATION OF YOUR ACTUAL TEST DATE. CTA WILL WORK WITH YOU TO DETERMINE IF AN ACCOMMODATION CAN BE PROVIDED.

Currency

USD

Amount of Travel

No Travel

Work At Home