Administrative Specialist, Administrative

Process meeting room reservation requests in erezlife and maintain reservation calendar in MS Outlook

Orders and inventories office supplies, maintains office equipment and schedules IT support as necessary

Coordinate logistics for prospective student events with Office of Admissions, which includes Panther Previews, Open Houses, and the Housing Ambassador program

Participates in scheduled staff trainings, workshops and retreats held each academic year

Monitors and approves timecards for conference student staff, including tracking hours for the Affordable Care Act. Assist with recruitment, training, supervision and evaluation of summer conference staff and office assistants

Develop and update marketing materials (i.e. brochures, flyers, website content, etc.)

Update website content for Georgia State University website

Research outlets for free or cost effective advertising in industry media publications or websites

Provide residence hall facilities tours to potential clients

Maintain and respond to inquiries from potential clients, including tracking and responding to leads from various outlets

Assist in preparation of Requests for Proposals (RFPs) and contracts

Input and maintain client data in conference software

Maintain logistical details for contracted internal and external clients

Work closely with clients in conference-planning and implementation. Arrange, negotiate, and maintain vendor contract details for additional services for conferences (i.e., dining/catering, meeting rooms, shuttle services, tours, IT, etc.). Assist with organizing conference social programs

Provide on-site coordination, including registration of participants, distribution of materials, administration of evaluations, and responding to the needs of the participants

Develop evaluation tools for assessing client satisfaction

Assists Coordinator for Conference and Program Services with department data collection, analysis, and visualization

Disclaimer

:

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties.

As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications

:

Bachelor’s degree and two years of related experience; or high school diploma or GED and six years of related experience; or a combination of education and related experience

.

College/Business Unit

:

Housing

Department

:

University Housing

Location

:

Atlanta Campus

Shift

:

Monday – Friday 8:30AM – 5:15PM

Salary

:

$31,072 – 39,500.00

Pay Grade

:

12

FLSA Status

:

Non-Exempt

Job Type

:

Full Time (Benefits Eligible)

Job Posting

:

04/04/17, 3:57:11 PM

Closing Date

:

04/18/17, 10:59:00 PM

Preferred Hiring Qualifications

:

Directly supervising, training and evaluating

Marketing and program management

Public relations and content management

Data processing and analysis

Budget and financial management

Special Instructions

:

Resume and cover letter required

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.