Administrative Specialist

Raytheon Centers of Innovation (COI), part of the company’s Intelligence, Information and Services business, works at the forefront of cybersecurity, providing U.S. government mission solutions. Our work focuses on low-level design and development with small, agile technical teams. We work as partners with end users to create software to address mission-critical objectives. We pursue challenging work with hard problems, and we can see the impact we have on our nation’s security each day.

Administrative Specialist
Austin, TX

Required Skills:

· Demonstrated experience and discretion with handling confidential, sensitive and non-routine information

· Previous work experience in a Govt Contractor environment similar to Raytheon

· Detail oriented, efficient and able to project a courteous and professional demeanor and attitude.

· Demonstrated experience planning and organizing schedules and events

· Demonstrated experience handling multiple tasks concurrently

· Self-starter with initiative and independent judgment

· Order / maintain supplies and equipment for the office

· Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required

· Support the management of Raytheon and Government owned equipment and assets

· Must have excellent verbal and written communication skills, be a team player, and possess good follow-through

· Process visitor registrations for outside visitors

· Interface with external and internal customers

· Support the division with the scheduling and management of phone screens and interviews

· Ensure a smooth transition for new hires in the group including IT/telephone requirements and access to shared drives

· Coordinate domestic/international travel arrangements and complete expense reports

· Must be detail-oriented, timely and responsive, and have the ability to meet deadlines in a faced-paced environment.

· Demonstrated excellence with Microsoft office suite tools

· Demonstrated excellent verbal and written communications skills

· Candidate will be required to obtain a Top Secret security clearance

Desired Skills:

· Experience with WebTE, TravelSmart, Lotus Notes, SAP, and Dolphin System a plus.

· Assisting with the preparation of customer level and internal management reports and presentations

· Willingness to learn new skills and work within a changing, dynamic environment

· Top Secret security clearance.

Required Education (including Major):

High School Diploma with 4-6+ year’s applicable experience in Administrative Support roles. Some college preferred.

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