Administrative Assistant (AD.11) - Half-day Fixed-Term Contract until December 2023

Key Responsibilities amongst other:

To carry out general office administration and secretarial duties

To be responsible for disbursing student stipends and expenses

To manage financial systems, budgets administration and book-keeping (Oracle) for the Wits section of the CoE

To assist in the organisation of workshops and short courses linked to the CoE

To liaise with the CoE Central Hub Office at the University of Johannesburg

To liaise with academic staff, students and industry personnel on a regular basis

To deal with international travel bookings, public relations and transactions (foreign exchange, money transfers, visas, import/export issues) and to assist staff/students/visitors who are not fluent in English with any complexities in this regard

Interface with various Wits University systems (especially the financial system and personnel in the School of Geosciences, Faculty and the Central Finance Departments), as well as the UJ systems where necessary

Job requirements
• Good personnel and HR skills
• Ability to work independently
• Excellent administrative skills in processing the finances for DSI-NRF CIMERA at Wits
• Previous financial experience is essential
• Ability to deal with students from varying nationalities, both in person, electronically, and telephonically
• To be able to collate documentation, undertake word processing, ordering of equipment and stationery, management of research accounts, organisation of travel and accommodation for visitors, staff and students, plus other duties as required
• Organisation of annual Steering Committee meetings, and minute taking
• Assist with the organisation of workshops and colloquia
• At least Grade 12 qualification, plus 5 years previous experience, preferably in a University environment
• The applicant must be fully competent with Microsoft Office (Excel and Word) and have had previous relevant experience

• Prior experience working in the Oracle administrative/financial system would also be an advantage

More details about DSI-NRF CIMERA can be found at www.cimera.co.za

Detailed Description
Job Requirements
Additional Details
How To Apply

To apply: Please submit a covering letter of motivation, detailed CV with the names and e-mail contact details of three referees, certified copies of degrees/diplomas and SA ID (or passport if not SA). Application profiles must be registered on Wits i-Recruitment at https://irec.wits.ac.za

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates.

CLOSING DATE: 31 July 2020

éCommitted to excellence and equity

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Work At Home