Administrative Assistant

Compass Compression is recruiting an Administrative Assistant for its Casper, WY location. This position provides administrative support to all Compass Compression departments. Peak periods can be busy given the volume of work, need for accuracy, deadlines, incoming traffic and phone calls. This role is ideally suited to a professional candidate who is an adept multi-tasker that can manage and coordinate the administrative needs of a busy office.

Responsibilities will include, but not be limited to the following

• Professional reception on the phone and to walk in traffic / couriers / customers
• Administrative support to Field Service & Sales Group – including travel, meetings, luncheon, and special event organization arrangements
• Prepare and coordinate documents, and general correspondence
• Manage and communicate IT requests with external IT team when required
• Database entry, clean-up and maintenance
• Prepare and bind service agreements
• Manage and update phone system
• Coordinate and process incoming, outgoing and interoffice mail
• Ensure office supply inventory is maintained
• Costing for service, shop, and field service time sheets and jobs
• Allocating labour, consumables, and parts to clients’ accounts
• Opening and closing jobs in a timely manner
• Ensuring all invoices are sent in a timely manner
• Interacting with clients to resolve issues and ensure the billing and payment process is smooth and timely

Requirements

Education and Experience

• 3 to 5 years Professional Administration experience
• Diploma in Business Administration or combination of experience and education
• Telephone / switchboard experience required
• Intermediate to advanced computer skills including Microsoft Office applications
• Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
• Able to work independently with good judgement in a fast-paced environment
• Able to work within a team environment
• Excellent interpersonal and communication skills

Company Description

Everything we do at Compass Compression is geared towards providing industry leading oil & gas process and compression products for our customers.

Established in 2001 and headquartered in Calgary, Alberta, Compass offers equipment designed for a wide range of applications including; Gas Gathering and Processing, Acid Gas, Vapour Recovery, Gas Lift, Storage, Separation, Refrigeration, Overheads and Solution Gas.

We complement our Process and Compressor packages with in-house engineering, quality fabrication, field services and retrofitting capabilities to ensure support throughout the project lifecycle.

Compass employees are team players focused on working together to consistently deliver value to our clients. Our expanding team is always looking for knowledgeable, ambitious and innovative professionals who can help us grow our business.