Hotline: 678-408-1354

Administrative Assistant 1

Exponent is a leading engineering and scientific consulting firm. Our multidisciplinary team of scientists, engineers, physicians, and regulatory consultants brings together more than 90 different disciplines to solve complicated problems facing corporations, insurers, government entities, associations and individuals. Our approximately 900 staff members work in 26 offices across the United States and abroad. Exponent has over 700 consultants, including more than 425 that have earned a doctorate in their chosen field of specialization.

We are seeking an Administrative Assistant 1 at our Phoenix, AZ office location. The individual in this position will be responsible for answering the main switchboard telephone, screening and routing calls, greeting and providing badges for guests, and monitoring/directing deliveries. Additional responsibilities include conference room and equipment scheduling, office telephone directory changes, weekly accounting logs, data entry projects, providing back-up support for administrative assistants, and other special projects as assigned.

Key responsibilities include:
Maintaining/organizing project files

Creating and maintaining reports/spreadsheets

Creating and editing client communications

Working with project managers for invoice approvals payment

Preparing, maintaining and tracking quality assurance documentation

Providing telephone coverage, handling initial client inquiries, managing the front desk activities

Managing office supply orders and inventory

Managing mail, fax, and shipping

Managing conference room schedules and setting up meetings

Organizing and assisting with the daily activities in the office

Qualifications for this position are:
Minimum of two years experience working at the reception desk, providing administrative support to a team, and customer service

Bachelor’s degree or some college coursework is preferred

Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint

Excellent communication, composition, editing and proofreading skills

Attention to detail and the ability to manage several projects simultaneously and adhear to strict deadlines

Ability to interact effectively and professionally with managers, engineers, clients and administrative staff

Must be enthusiastic, flexible, work in a fast paced environment, and be a team player

Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment

Must be able to lift at least 20 lbs.

We are an Affirmative Action, Equal Employment Opportunity, Veterans and Disabled Employer.

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Contact Us

Eltas EnterPrises Inc.
3978 Windgrove Crossing
Suite 200A
Suwanee, Georgia
30024, USA
contact@eltasjobs.com

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