Accounting Specialist

The Accounting Specialist processes the activities related to the agency purchasing, accounts payable and accounts receivable systems. This position assists in oversight of tracking in-kind donations, grant transactions and inventory.

Account Payable

• Assemble required documentation for voucher packages in a timely and accurate manner, (i.e. requisitions, purchase order number, receiving records and invoices).
• Code Accounts Payable invoices and credit memos according to allowable costs for grants.
• Enter recurring invoices and electronic transfers for payment.
• Enter coded invoices in accounts payable module and process checks.
• Enter approved check requests with documentation for payment.
• Reconcile vendor accounts as needed to ensure current and accurate information is recorded.
• Reconcile accounts payable to subsidiary ledger monthly.
• Process credit card charges.

Accounts Receivable

• Process cash receipts
• Process and manage payments received

Purchasing

• Place orders for components as initiated by Head Start staff.
• Process purchase requests and monitor receiving process to ensure items have been received.

Recordkeeping

• Bank Reconciliation
• Fixed Asset Recording
• Journal Entries
• Unclaimed Property
• W-9/1099 Data
• Monitor grants by reviewing reimbursement requests and draws
• Run fiscal reports

Other Duties

• Entry and review of in-kind donations
• Monitor petty cash and cash receipts
• Other duties as assigned

EDUCATION AND EXPERIENCE REQUIREMENTS:

Two (2) years secondary education or coursework in a Business, Finance or Accounting related field. One year experience working in a finance department. Equivalent combinations of education and experience that provides the necessary skills and abilities will be considered.

Job Type: Full-time

Salary: $12.00 to $12.80 /hour

Job Location:

• Billings, MT

Required education:

• Associate

Required experience:

• Accounting: 1 year