Accounting Specialist

Accounting Specialist

Basic Function: The Accounting Specialist position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. This position also reconciles accounts to ensure their accuracy.

Principal Accountabilities:

• Purchase supplies and equipment as authorized by management
• Monitor office supply levels and reorder as necessary
• Tag and monitor fixed assets
• Pay supplier invoices in a timely manner
• Take all reasonable discounts on supplier invoices
• Pay any debt as it comes due for payment
• Monitor debt levels and compliance with debt covenants
• Issue invoices to customers
• Collect sales taxes from customers and remit them to the government
• Ensure that receivables are collected promptly
• Record cash receipts and make bank deposits
• Conduct a monthly reconciliation of every bank account
• Conduct periodic reconciliations of all accounts to ensure their accuracy
• Maintain the petty cash fund
• Issue financial statements
• Provide information to the external accountant who creates the company’s financial statements
• Assemble information for external auditors for the annual audit
• Calculate and issue financial analysis of the financial statements
• Maintain an orderly accounting filing system
• Maintain the chart of accounts
• Maintain the annual budget
• Calculate variances from the budget and report significant issues to management
• Comply with local, state, and federal government reporting requirements
• Process payroll in a timely manner
• Provide clerical and administrative support to management as requested

Desired Qualifications: The Accounting Specialist candidate should have an Associate’s degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles. Preference will be given to candidates with a working knowledge of QuickBooks accounting software package.

Job Type: Full-time

Salary: $65,000.00 to $75,000.00 /year

Required education:

• Associate

Required experience:

• Accounting: 5 years

Required language:

• English