Accounting Coordinator

IF A CONDITIONAL OFFER OF EMPLOYMENT IS MADE, APPLICANT(S) MUST SUCCESSFULLY PASS A BACKGROUND SCREENING, PRE-EMPLOYMENT DRUG TEST AND PHYSICAL (IF REQUIRED BY THE POSITION). ADDITIONAL TESTING IS REQUIRED FOR SPECIFIED POSITIONS AND POLICE DEPARTMENT APPLICANTS.

TO BE CONSIDERED FOR THIS POSITION, PRINT AND COMPLETE THE ATTACHED DOCUMENTS. FORWARD TO:

CITY OF GOOSE CREEK, ATTN: HUMAN RESOURCES, P. O. DRAWER 1768, GOOSE CREEK, SC 29445 OR humanresources@cityofgoosecreek.com

RESUMES ARE ENCOURAGED BUT WILL NOT BE CONSIDERED WITHOUT A COMPLETED APPLICATION.

JOB TITLE: Accounting Coordinator (Application) (Applicant Data Form)

DEPARTMENT: Administration

JOB SUMMARY: Position responsible for accurately recording all financial transactions and providing assistance in the maintenance of the City’s financial records.

SAFETY: Employee responsible for adhering to all safety procedures and regulations established by the Department, the City and all State and Federal organizations. Any safety concern should be reported to a supervisor immediately.

MAJOR DUTIES:

• Performs monthly journal entries for month end processing.

• Balances cash receipts and posts to customers’ accounts daily.

• Manages debt set-off program.

• Reports and pays 401(k), 457, Roth and traditional IRA contributions for employees every pay period.

• Prepares and files Federal and State reports for payroll, sale and admissions taxes.

• Reconciles credit card accounts and prepares journal entries for EMS credit card payments.

• Reconciles payroll deductions and billings for various employee benefits.

• Prepares financial statements monthly for Finance Director and City Council.

• Assists other departments with their accounting needs.

• Assists the general public with questions, comments, complaints and problems regarding all aspects of City services.

• Provides back up for collection of water and sewer payments for the City and Berkeley County Water and Sanitation Authority and for the processing of business licenses, permit applications and related fees.

• Prepares mail for the Post Office. Picks up and distributes mail.

• Obtains deposit receipts and change orders from the bank.

• Performs other duties as assigned.

KNOWLEDGE AND ABILITIES REQUIRED:

• Knowledge of payment terms and conditions for invoice processing.

• Ability to analyze data and prioritize invoices for payment.

• Ability to provide quality customer service, to include handling difficult customers.

• Knowledge of water billing, business license and permit procedures desired.

• Thorough knowledge of accounting and basic mathematic.

• Ability to communicate effectively both orally and in writing.

• Ability to use computers and various software programs, to include Word and Excel.

• Ability to work under pressure in a fast-paced environment.

SUPERVISORY CONTROLS: The Finance Director assigns work in terms of general instructions and reviews most of the completed work.

GUIDELINES: Guidelines include the annual budget, City Ordinances and departmental policies. These guidelines are generally clear and specific.

COMPLEXITY: The work consists of accounting and customer service related duties. The large workload, the possibility of dealing with difficult customers and constant interruptions contribute to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to accurately record financial transactions and assist with other duties in the division. Interaction impacts other City departments, Berkeley County Water and Sanitation Authority, outside vendors and the general public.

PERSONAL CONTACTS: Contacts are typically with other City employees, Berkeley County Water and Sanitation Authority, Berkeley County employees, water billing customers, vendors and the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information and to resolve problems.

PHYSICAL DEMANDS: The work is typically performed while intermittently sitting, stooping, or standing. The employee occasionally lifts light objects.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.

Qualifications
• High school diploma or equivalent required. • Associate’s Degree in accounting preferred, or an additional two years of related work experience. • Two years experience in accounting, bookkeeping, or related field. Experience to include contact with the public, utilizing computers and handling cash. Any combination of related education and work experience totaling four years is acceptable. • Valid South Carolina Driver’s License. • Ability to become a notary.