Accounting Clerk

Position Summary:

Under close supervision, performs clerical accounting functions in accordance with standard policies and procedures. Reconciles accounting spreadsheets and bank accounts, posts information to general or subsidiary ledgers, processes payments and cash receipts, and prepares accounting reports. May carry out clerical accounting functions related to the collection of court fine and fee accounts to bring into compliance with the various property tax or criminal justice system laws, requirements and regulations.
Job Description: ESSENTIAL JOB FUNCTIONS:

• Receives, processes and records cash, check or fund payments. Verifies amount received is correct, issues receipt and enters and records transactions into accounting system
• Establishes and maintains a variety of accounts, including posting receipts, disbursements and other accounting transactions to appropriate ledgers and journals
• Verifies receipts and/or cash register tapes to checks and cash received, identifies errors, and makes necessary corrections
• Reconciles account ledgers and ensures that accounts balance
• Reconciles cash and checks to daily revenue reports and prepares daily bank deposit slips. Seals deposits and prepares for delivery to bank
• Maintains a working relationship with Internal Auditor, Justice of the Peace, District Clerk, County Clerk, and Adult Probation offices
• Prepares daily downloads of department charges for monthly departmental allocations of mail charges report for internal auditor
• Performs data entry of cleared checks and deposits as need into county financial software system
• Reviews and analyzes certified payments and credit card payments for all Justice of the Peace, District Clerk and County Clerk offices
• Processes purchase orders, including date stamping all documents, issuing vendor numbers, scanning originals and copies of the documents, and entering data into the computer
• Answers the telephone as needed, provides information, and takes messages

EDUCATION:

Required:

• High School Diploma or GED

SKILLS ~ EXPERIENCE:

Required:

• 2 years full-time experience in bookkeeping, banking, payroll, accounting, customer service, or related work
• Federal, State, Local and County applicable laws, rules, regulations and guidelines
• Knowledge of basic bookkeeping, accounting principles, maintenance of fiscal and accounting records
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Word, Excel, Outlook, Access and payroll software systems
• Proficient knowledge of basic arithmetic, including addition, subtraction, multiplication, division, interest, decimals and percentages
• Must possess strong communication and interpersonal skills in dealing with County employees in person and by telephone
• Possess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA
• General skill in operating standard office equipment such as personal computers, calculators, and telephones
• Must be a self-starter and able to accomplish expected tasks under minimal supervision

All Employees

• Must be committed to achieving excellence in assigned duties, always in service of the county and community
• Must have ability to earn and keep the trust of fellow employees and the community at large
• Must be approachable and ready to help fellow employees and the general public

ENVIRONMENTAL FACTORS: While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines; the employee must frequently change tasks, perform multiple tasks simultaneously, and work closely with others as part of a team. The noise level in the work environment is usually moderate.

PHYSICAL DEMAND REQUIREMENTS:

• Frequent sitting, standing, bending and walking
• Includes a small amount of light-lifting (30-40 lbs.) and carrying up light loads for distances of up to 120 ft.
• Continuous reading and communicating both on the telephone and in person
• Continuous use of the computer and keyboard

HOURS / SPECIAL CONDITIONS: This position works 8:00 a.m. to 5:00 p.m., Monday to Friday but may be required to work a flexible schedule based on the needs of the facility.