Accounting Assistant I

ACCOUNTING ASSISTANT I

JOB SUMMARY

Ensure the reconciling of production, tracking ingredient and packaging usage. Preparing weekly production reports Executes the reconciliation of physical inventories, petty cash and preparing bi-weekly payroll files. Provides support and performs purchasing duties for the Accounting/finance function.

ESSENTIAL FUNCTIONS

• Reconcile production daily, weekly, and monthly.
• Calculate and issue ingredients, packaging, cleaner, and miscellaneous usage daily/weekly.
• Prepare weekly production report.
• Reconcile and maintain petty cash.
• Assist with capex tracking.
• Provide coverage for other office personnel.
• Validate physical plant inventories against SAP weekly.
• Enter requisitions, receive material and manage LIV log.
• Prepare bi-weekly payroll files.
• Track employee attendance, personal and vacation time used and available.
• Take minutes for meetings.
• May act as receptionist, including switchboard operator, greeting visitors, and distributing mail.
• File paperwork.
• Assist in weekly and monthly departmental and plant reporting.
• Participates in special projects/ action teams.

QUALIFICATIONS

• Requires a Associate’s degree or equivalent from two-year college or technical school; or a minimum of one year related experience and/or training.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to prioritize tasks and handle multiple projects simultaneously.
• Proficient personal computer skills including electronic mail, record keeping, routing database activity, word processing, spreadsheet, graphics, etc.
• Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Provide leadership to others through example of sharing of knowledge/skill.