Accounting Assistant

Summary: The Accounting Assistant provides support services to Financial Accountant.

Primary Duties and Responsibilities: The primary duty of the Accounting Assistant is the performance office or non-manual work that involves the below tasks. Primary duties includes consistent exercise of discretion and judgment in the below areas. Other duties may be assigned.

• Assist in preparation of monthly statements by collecting data from entities: ARA Properties, ARA, and ARAIII as needed.
• Demonstrated proficiency in the use of MS Office Applications, particularly MS Excel and Word. Certification in the use of MS Office Suite would highly desirable.
• Demonstrated proficiency in the use of Accounting applications, particularly QuickBooks
• Assist in responding to financial inquiries by gathering and summarizing
• Assist in preparing special reports by identifying variances; assembling budgets; developing forecasts based on criteria provided by Financial Accountant.
• Assist in creating financial statements for Receivables and Payables for ARA Properties by collecting and summarizing required data.
• Receive, audit and summarize Member rebate information from vendors.
• Follow-up with vendors as directed by Financial Accountant for stores that did not receive rebate payments.
• Complete ARA staff payroll report for review by Financial Accountant.
• Collect invoices from Members and audit against contracts to review accuracy of terms and/or pricing.
• Assist with preparation and mailing of quarterly rebate statements to members
• Call Members as needed for missing data, contact information, program participation, etc.
• Fuel rack pricing preparation and upload to website and mobile app.
• Update website and app content as needed and/or directed.
• Update Member Dashboard database for terms, pricing, etc. as needed.

Other Skills and Abilities:

• Must have ability to navigate newer technologies. (Internet, software, and telephones).
• Must be able to communicate well via phone and email with multiple different personalities and
• Must be able to multi-task in a fast paced demanding atmosphere
• Must have excellent time management

Maintain a professional appearance and demeanor

Job Type: Full-time