Accountant 1

The Auxiliaries & Activities Business Center ( AABC ) was created to help serve the financial, accounting, human resources, and administrative needs of OSU’s auxiliary and student fee-based units. Those units are as follows: Housing and Dining Services, Intercollegiate Athletics, Facilities Services, University Conference Services, Public Safety, Memorial Union, Recreational Sports, Student Health Services, Office of Human Resources, Enterprise Risk Services, Transportation Services, Printing and Mailing Services, Capital Planning and Development, Orange Media, and Counseling & Psychological Services. In addition to serving these units, AABC also serves the student organizational units as follows: Associated Students of OSU ( ASOSU ), Student Leadership & Involvement, Educational Activities, Diversity and Cultural Engagement, and others.

The goal of AABC is to provide our units with an enhanced level of service and expertise in core administrative services. On a daily basis, AABC employees work to uphold the five core values of AABC : providing quality customer service, striving for operational excellence, being employee focused, championing ideas & innovation, and thinking and acting in a strategic/visionary manner. We strive to exemplify, through actions and practices, the philosophy and values of Oregon State University; maintain the highest degree of employee professionalism and data confidentiality; ensure accuracy and timeliness in all work since errors and delays impact units’ budgets, vendor payments, and employee pay; continually document and improve processes and support on-going quality improvement activities; and pursue a high level of training and continuing professional development.

This Accountant 1 position within the AABC University Plaza Finance team uses generally accepted accounting principles to administer and process accounting transactions for all of our supported units, but with specific emphasis on University Housing & Dining Services, University Conference Services, Office of Human Resources, Facilities Services, Enterprise Risk Services, Transportation Services, and Capital Planning and Development. The Accountant 1 position reviews the work of other AABC and OSU employees and approves accounting transactions (invoices, Journal Vouchers, and Purchase Orders). This Accountant 1 position generates reports, reconciliations, forecasts, assists with preparing budgets, and processes vendor payments and journal entry transactions. This position continually documents and improves processes and supports on-going quality improvement activities, and pursues, documents, and evaluates own training & continuing professional development.

Position Duties

65% — Accounting (Accounts Payable, Accounts Receivable, journal vouchers, travel reimbursements and advances, account reconciliations, etc.):

Serve as an approver for AABC University Plaza Finance of accounting transactions (invoices, JVs, and POs) as assigned. In this role, carefully review the work (accounting transactions) of other AABC and OSU employees.

Serve as a key contact between AABC University Plaza Finance and our units.

Process documents for payment of goods and services for Auxiliaries & Activities Business Center; help research and resolve any problems that may arise pertaining to vendor payments. Perform necessary approval functions related to processing payments. Process JVs (intra-month, month-end, year-end, etc.) needed to properly record or correct transactions. Perform reconciliations (as needed daily, weekly, monthly, quarterly, annually) related to unit operating ledgers, general ledgers, inventory, cash, revenues, and expenses to help ensure the accuracy and integrity of unit financial results.

Attend accounts payable and accounts receivable related continuing education programs and training programs offered by OSU to maintain proficiency in all AP & AR related processes. Maintain proficiency in knowledge of OSU AP, AR, and travel policies and procedures. Train and cross-train with AABC University Plaza Finance team members to ensure that AP and AR processing occurs without interruption during vacations and absences. Document and constantly update process documents which outline processes and steps that are integral to day-to-day work. Maintain appropriate Business Center files (in Nolij) related to AP and AR based upon OSU record retention requirements. Help design and implement AABC process improvements.

Focusing on excellent customer service, work with unit personnel, OSU Business Affairs staff, vendors, and customers to research and resolve any problems that may arise pertaining to AABC University Plaza Finance accounts payable, accounts receivable, journal vouchers, travel reimbursements & advances, and account reconciliations.

25% — Budgeting and Reporting:

Focus on variance and trend analysis, provide unit personnel and AABC management with budgets, forecasts, and provide unit financial reports as needed. Assist in analyzing current budgeting and reporting techniques and implementing improvements where needed or requested. Document budgeting and reporting processes and cross-train AABC University Plaza Finance team members on those processes. Attend training on Banner applications and new business intelligence software applications to ensure that unit reporting and budgeting processes incorporate functionality and systems with the least amount of impact on our units.

At year end, a thorough analysis is prepared for AABC University Plaza unit as requested. These analyses compare expenditure and revenue budgets to actual, by unit. Other funds reserves are computed. Generate reports or direct the preparation and associated evaluation of fiscal reports such as year-end reports, budgetary reports, auditing reports, and recommendations involving both data and narrative reporting and interpreting.

10% —Other duties as assigned (including, but not limited to, AP, AR, budgeting, reporting, and financial analysis projects for any of the AABC units as assigned by AABC management.)

Minimum Qualifications

Bachelor’s degree with CPA or PA certificate;

OR Bachelor’s degree with 30 quarter (20 semester) hours of college-level Accounting, OR 30 quarter (20 semester) hours of Accounting courses and three years of Accounting experience*

*Accounting experience must include at least 3 of the following:

Preparing transactions to be recorded in records of original entry;

Preparing journal entries, posting from journals to general ledger, or preparing original general ledger entries;

Summarizing data from a ledger to a trial balance;

Closing accounts at the end of an accounting period;

Applying PC spreadsheet, database, and word processing software; Processing data using a computer.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.

Additional Required Qualifications

This position requires excellent time management skills. The employee must be self-motivated, schedule workflow, and anticipate deadlines.

The employee must have strong written and oral communication skills, and demonstrate leadership and effective communication skills in a team environment.

Strong computer skills in MS Office applications and database management systems.

It is expected that this position will be self-directed to learn new University systems, be aware of fiscal policies and procedures, and assist other Auxiliary and Activities Business Center staff and staff of the units the Business Center serves.

All interactions with students, customers, staff, co-workers will be accomplished in a positive, friendly, and supportive manner.

Be able to effectively collaborate with key stakeholders.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.

Preferred (Special) Qualifications

A college/university degree in business/accounting/finance and/or other related area.

Experience reviewing and approving accounting transactions (e.g. accounts payable invoices, journal entries, purchase order matching, and statement reconciliations).

Experience documenting, analyzing, and improving financial and accounting processes.

Experience with budgeting, forecasting, financial analysis, and financial reporting in a complex accounting environment.

Experience working with Banner FIS , Data Warehouse, CORE /Jaspersoft, and Nolij.

Demonstrated fundamental accounting experience, including expense, revenue, and fund accounting. Experience or at least familiarity with multiple fund types (E&G, Auxiliary Enterprise, Service Center, Student Fees, etc.).

A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule

This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures.

No

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities.

No

Posting Detail Information

Posting Number

P00981CT

Number of Vacancies

1

Anticipated Appointment Begin Date

07/10/2017

Anticipated Appointment End Date

Posting Date

06/02/2017

Full Consideration Date

Closing Date

06/18/2017

Indicate how you intend to recruit for this search

Competitive / External – open to ALL qualified applicants

Special Instructions to Applicants

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact: insert the contact name and information Catrina Larsen

University Plaza, Suite 150

1600 SW Western Blvd

Corvallis, OR 97331

Catrina.Larsen@oregonstate.edu

541.737.9406

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.

Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application.