Account Clerk Sr

Job Ad:
Gainesville Regional Utilities’ Energy Supply department is seeking highly qualified Account Clerk, Sr. to perform the highest level of non-degreed accounting and utility billing functions.

Account Clerk, Senior

$17.96 – $25.08 Hourly

The ideal candidate will possess experience analyzing and resolving billing and accounts payable issues, customer and financial database and records maintenance and other complex financial and records functions. The incumbent will perform lead account clerk work involving administration of contracts, preparation and monitoring of department budgets, preparation of fiscal reports, and/or maintenance of complex financial and billing records, in addition to training, development and coordination of support staff.

To be considered for this position you must have: Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions;

Or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

An Associate of Arts degree with at least 12 semester hours of accounting may be substituted for one year of experience;

May underfill as :
Account Clerk II

$16.47 – $23.01 Hourly

To be considered for the Account Clerk II you must have:
Graduation from high school or possession of an acceptable equivalency diploma, and three (3) years of experience in para-professional accounting, bookkeeping or other revenue-related accounting work; Or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.

An Associate of Arts degree with at least twelve (12) semester hours of accounting may be substituted for one (1) year of experience;

Proven ability to process basic and semi- complex accounting and/or utility billing functions to include processing invoices, payroll preparation, tracing integrated programs and online financial processes to the financial database, tax and fee programs, records maintenance, inventory, analyzing utility record keeping, and oversight of petty cash and receivable accounts. May perform basic and semi-complex duties related to calculating, posting and verifying primary financial data for use in accounting and payroll records maintenance.

NOTE:
Requires passing scores for City of Gainesville Typing, Word and Excel.

Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.

Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act preferred.

Knowledge of rules and standards of keeping accounting records.

Ability to skillfully operate computers and relevant software, including Microsoft Office and other business machines.

Ability to make mathematical calculations with reasonable speed and accuracy.

Ability to communicate both orally and in writing

Ability to work effectively with coworkers and the general public.

Experience with Access and developing query criteria preferred.

Working knowledge of SAP Financial Management Systems or similar enterprise database preferred.

**May fill multiple positions

**May Underfill

**May establish an eligibility list

Testing:
This position requires testing on Typing, Word and Excel. Please contact CareerSource Florida in order to schedule your tests. Their phone number is 352-955-2245 (press 5 and then 3). An alternate CareerSource Florida location is in Starke, FL at 819 S. Walnut Street, Phone: 904-964-8092.

To be considered, a passing score of 35 wpm for typing and Moderate Knowledge and above for Excel and Word are required. Please deliver test scores to the City of Gainesville’s Human Resources/Organizational Development Department, 222 E. University Avenue (Old Library Building next to City Hall). A PDF or fax can be sent to HR@CityofGainesville.org or 352-334-2055, including a cover sheet and the first page of each test by 6:00 pm on Thursday, May 18, 2017.

You will need to re-test if the tests you submitted are dated more than one year ago (before May 18, 2016) or if your current scores on file are not at the a minimum speed of 35 wpm for Typing and Moderate Knowledge and above for Excel and Word. Please call City of Gainesville Human Resources at 352-334-5077 if you are unsure if your scores are still on file.

Job Description:
SUMMARY Performs the highest level of non-degreed accounting and/or utility billing functions, including, but not limited to, analyzing and resolving billing and accounts payable issues, customer and financial database and records maintenance and other complex financial and records functions. Performs lead account clerk work involving administration of contracts, preparation and monitoring of department budgets, training, development and coordination of support staff, preparation of fiscal reports, and/or maintenance of complex financial and billing records and the handling of complex and sensitive financial matters. Positions allocated to this classification report to a designated supervisor or manager and work under general supervision with limited direction. Work in this class is distinguished from higher classes by its lack of management responsibility and from lower classes by its performance of high level account clerical responsibilities, including acting as lead worker to other account clerks. EXAMPLES OF WORK** ** This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required. ESSENTIAL JOB FUNCTIONS Depending on area of assignment: Prepares, monitors, verifies and balances departmental budget or other complex financial records and reports. Understands, applies and trains other personnel in the proper billing of all utility services. Interacts with other departments to ensure appropriate billing of utility services to customers. Analyzes quotes and reviews, manages and administers departmental contracts. Performs technical bookkeeping work, including journal entries to update the general ledger. Accesses, interprets and determines the best methods to extract information from appropriate computer and manual systems to analyze, prepare and/or resolve financial and billing issues. Analyzes large demand accounts to make billing corrections. Analyzes and resolves the most sensitive and complex billing issues. Interacts with vendor representatives and handles complaint issues. Acts as the department resource for procurement of needed services, supplies, materials, and equipment. Processes, reconciles and audits travel requests and reports and ensures compliance with appropriate City policies and procedures. Compiles and prepares varied and complex financial reports for supervisors, internal and external auditors and/or local and state agencies. Trains other City employees to understand and comply with departmental and organizational policies and procedures. Attends work on a continuous and regular basis. NON-ESSENTIAL JOB FUNCTIONS May act in absence of supervisor. Performs other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions. EDUCATION AND EXPERIENCE Graduation from high school or possession of an acceptable equivalency diploma, and five years of experience in accounting, bookkeeping or other revenue-related accounting work, including two years in municipal accounting or finance performing complex clerical and sub-professional accounting functions; or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. An Associate of Arts degree with at least 12 semester hours of accounting can be substituted for one year of experience; Typing at a speed acceptable to departmental needs. CERTIFICATIONS OR LICENSES Licenses None. Certifications None. KNOWLEDGE, SKILLS AND ABILITIES Thorough knowledge of financial operations, bookkeeping principles and standard office terminology, procedures and routines. Thorough knowledge of City budgeting process. Thorough knowledge of administration of grants. Thorough knowledge of the City’s ordinances, policies, systems and procedures governing its financial administration. Thorough knowledge of applicable City computer and manual purchasing, billing and customer systems. Thorough knowledge of the City’s purchasing rules, regulations and procedures, as well as the administration of contracts for goods and services. Thorough knowledge of accounting principles and procedures, and application to accounting functions. Thorough knowledge of accounts payable and receivable, banking practices and general accounting procedures. Thorough knowledge of rules and regulations of keeping accounting records. Knowledge of and ability to process routine and semi-complex payroll, including hours of work and overtime provisions of the Fair Labor Standards Act. Knowledge of business English and arithmetic. Ability to analyze, evaluate and resolve complex accounting, billing and payroll problems Ability to apply accounting principles to computerized maintenance of financial and accounting transactions. Ability to skillfully operate computers and relevant software and other business machines. Ability to perform front-end editing of financial data to ensure accuracy and resolve issues. Ability to make mathematical calculations with reasonable speed and accuracy. PHYSICAL AND ENVIRONMENTAL REQUIREMENTS To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is often required to sit for prolonged periods of time. May, on occasion, require lifting, pushing, and/or pulling (less than 20 pounds). WORK ENVIRONMENT May be required to work and attend meetings outside regular business hours.