Workplace Coordinator

About Workplace

The Workplace Team’s mission is to create an environment for our high performing teams that allows them to realize their true potential. An environment that promotes speed of information exchange and ideas. A sustainable environment that aligns with our environmental values and leadership.

We are now present in multiple locations in North America, Europe and Asia Pacific and we have plans to add many more as we continue to expand our global reach. Our team partners with a huge variety of groups with disparate needs from design and engineering, to supply chain and manufacturing, sales, service and support. Whatever group we’re partnering with, we constantly push ourselves to approach challenges from first principles. We’re disruptors and innovators, doing things few people have ever dreamed about and many would think impossible. This invigorates us. It drives us to provide truly outstanding solutions.

Our team is aligned around three pillars – Design, Build and Operate. Together we are focused on optimizing the space we have, finding the best solutions to our immediate term expansion needs, and devising and driving our long term strategy. All of this under the guiding principle of sustainability.

The Role

The Workplace Coordinator is a position for a self-starter who must be extremely thorough, who possess outstanding organizational skills, and who demonstrates diligence and devotion throughout the entire coordination process through task and project completion for numerous projects. It is imperative this individual is able to take the initiative to drive results with minimal supervision, be solution oriented, and has the ability to coordinate with multiple parties involved.

Responsibilities

• Ensure an outstanding & fun experience in the workplace by assisting in continuous monitoring of ALL space throughout the facility.
• Manage the email alias. This email should be the source for all WP/Facility requests.
• Track all WP requests and dispatch to the appropriate WP member. It is the coordinators role to confirm all requests and seen through completion. Some tasks may involve all coordination, scheduling, and purchase order oversight.
  
  • WP Task Tracking Log (examples: Reactive tasks—broken desk, leaky faucet, new pedestal, air conditioning request)
  • WP Facility Project Tracking Log (example: Proactive tasks—Roof replacement project, bldg. 26 west stair project). This log should include all FMRs, budgets, schedules, scopes, etc.
  • Manage the showroom space—check the calendar everyday and coordinate with team.
• Coordination of furniture deployment and maintain the furniture inventory with the assistance of the Workplace Associates.
• Oversee vendor on-boarding for all new vendors from setting up as a new vendor through safety orientation
• Move coordination with users and vendor management.
• Oversee the Iron Mountain process.
• In conjunction with other WP representatives, assist with WP process creation, implementation and maintenance. Always consider CIP—continuous improvement process!

  Requirements
  

• Positive attitude & “can-do” mentality that is customer service oriented!
• Excellent listening skills, organizational skills, strong communication skills, & ability to multitask!
• Strong work ethic, proven follow-through skills—a leader yet a team player!
• Ability to work in a fast paced environment under constant changing priorities and demands.
• Ability to see the big picture, yet still be detail oriented.
• Ability to have the project mindset—what will it take to oversee this through project close out.
• Proficient in Microsoft Office Suite & competent computer skills
• Ability to work weekends/night as needed in order to meet the schedule demand.
• Creating an excellent workplace may require you to take on Workplace and Facility tasks that may be beyond your typical day to day responsibilities. The ability to take these on is what makes WP!