Undergraduate Placement Scheduler

Undergraduate Placement Scheduler – 19625

Classified Staff

Description

University of Colorado | CU Anschutz Medical Campus
College of Nursing/Clincial Education & Placements Deptartment
Job Title: Undergraduate Placement Scheduler (Admin Asst III)
Position #218265 – Requisition #19625

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The College of Nursing has an opening for a full-time Undergraduate Placement Scheduler position (State Classified).

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Job Summary:

The Undergraduate Placements Specialist supports the operations of undergraduate placements both onsite and offsite. This position provides administrative support for all aspects of the undergraduate placements processes.

Examples of Work Performed:

Undergraduate Placements Administration – 70%

Related to the UCAN & Traditional Undergraduate Programs; helps schedule offsite (agency) rotations and onsite; sends rosters and communication to Faculty and offsite instructors

In collaboration with the Undergraduate Placement & Data Manager, implements processes to ensures seamless simultaneous scheduling of Onsite and Offsite clinical events

Supports staffing processes within the Clinical Education and Placement Team.

Drafts letters of attestation

Assign placements and timely dissemination of placement information to students and faculty.

Identifies conflicts in schedules related to clinical simulation as an onsite clinical placement

Interface with Department team members to ensure timely, accurate student scheduling

Interface with implementation of scheduling software

Ensure all applicable Outlook calendars are up-to-date with events and event details

Data Coordination – 25%

Related to the UCAN & Traditional Undergraduate Programs:

Enters all relevant data into My Clinical Exchange (mCE), InPlace, and any other relevant database to ensure accuracy of data entry.

Audits data to ensure accuracy and notifies appropriate individuals to resolve any data errors/inconsistencies.

Learn all data systems in order to help pull data when requested by relevant parties, including leadership.

Run consistent reports on data in all relevant systems within Experiential Learning related to Undergraduate placements.

Data management development with additional platform database management required by outside clinical affiliating agencies

Compliance Support – 5%

Supports compliance related to the UCAN & Traditional Undergraduate Programs; trains and serves as a back-up for all undergraduate compliance processes.

Salary and Benefits:
Hiring Salary Range: $2,896 – $3,202 / month (non-negotiable)*

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Additional Information:
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

ADAAA Accommodations:
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Mark Genkinger (mark.genkinger@cuanschutz.edu / 303-724-8523) by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Qualifications

Please make sure to include the following in your resume: job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis

Minimum Qualifications

Two years of experience of general clerical or administrative service experience, which included at least one year of experience creating, maintaining and distributing professional documents and materials such as informational forms, brochures, letters, reports, certificates, manuscripts, etc.

Substitutions: College or university course work, appropriate to the work assignment, may substitute for the general clerical experience on a year-for-year basis, but not for the one year of specific experience.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Preferred Qualifications

Experience working with students and faculty in an educational environment

Experience scheduling, coordinating and providing support for small and large scale meetings and special events

Experience working in a liaison or main point of contact role answering questions and providing information and support

Experienced receiving direction and task responsibilities from multiple sources

Knowledge, Skills and Abilities

Proficiency in Microsoft Office for scheduling, email, data management and correspondence

Outstanding customer service skills and the commitment to service quality

Ability to effectively organize, multi-task, and prioritize duties and tasks

Ability to work in a fast-paced, high volume environment

Excellent verbal and written skills

Excellent interpersonal skills and the ability to establish rapport with a wide variety of individuals

Strong attention to detail

Strong computer skills (Microsoft Office, Electronic Records Management)

Special Instructions to Applicants: Classified Staff positions have specific application requirements: Submit all required documents indicated in this posting. Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application. Applications MUST be completed in their entirety, including job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour/week basis. Address qualifications, competencies and preferred qualifications in your application, as these along with previous work experience will be used to assess competencies. Answers will be verified against your application and may be checked with references. False information could lead to your removal from the hiring process. Click here to view Veteran and other General Information regarding Classified Staff positions.

For those who meet minimum qualifications, the comparative analysis process will include one or all of the following: • Preferred Qualifications Application Review based on the preferred qualifications listed in the posting. (Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials). Note: Candidates are not physically present for this portion of the comparative analysis. • Search Committee Interview based on the job requirements, preferred qualifications and competencies listed in the posting. (Candidates will be evaluated, scored and ranked based on oral responses). You will be notified via email if the comparative analysis process changes or includes additional assessment tools other than those listed above.

Application Materials Required: Cover Letter, Resume/CV, List of References

Application Materials Instructions: APPLICATION DEADLINE: This announcement is open until December 7, 2020 or until 50 applications have been received, whichever occurs first. To apply, please submit the following materials to this posting: A cover letter and resume that specifically addresses the job requirements and outlines qualifications. Your resume MUST include job title, duties, months and years employed, and average hours per week worked as minimum experience is calculated on a 40 hour/week basis. Resumes are part of the comparative analysis (selection process) and will be used as part or all of the comparative analysis process to rank candidates.
Job Category: Administrative Support and Related

Primary Location: Aurora

Department: U0001 – DENVER & ANSCHUTZ MED CAMPUS – 20468 – CON-DEAN ADMINISTRATION

Schedule: Full-time

Posting Date: Nov 23, 2020

Unposting Date: Dec 8, 2020, 12:59:00 AM

Posting Contact Name: Mark Genkinger

Posting Contact Email: MARK.GENKINGER@CUANSCHUTZ.EDU

Position Number: 00218265