Staff Accountant

The Staff Accountant will work in the Office of Finance-General Accounting department. The position will complete reconciliations of general ledger accounts and prepare journal entries. The position will be responsible for examining and analyzing accounting records, financial statements and financial reports. On a daily basis, the position will examine and analyze the agency’s cash accounting records. The Staff Accountant will work with others in the General Accounting department to create the Ohio Lottery Commission’s Comprehensive Annual Financial Report. The Staff Accountant will also work with co-workers in the department to complete other reconciliations and special projects.

The Staff Accountant will need accounting knowledge and skills, be able to gather pertinent financial information to complete the reconciliations and analysis, gain an understanding of applicable state fiscal operations and have skills in preparing and editing financial reports, records and correspondence. The Staff Accountant will require an intermediate skill level in spreadsheet software. The Major Worker Characteristics list all of the knowledge, skills and abilities for this position.

Official State of Ohio Classification-Financial Analyst (Job Code: 66562)

Job duties from official position description on file with the agency are listed below:

Examines &/or analyzes accounting records, financial statements or other financial reports to assess accuracy, completeness & conformance to reporting & procedural standards for Ohio Lottery Commission (i.e., OLC) Office of Finance General Accounting department: Examines & analyzes assigned general ledger accounts & related financial information; conducts complex monthly reconciliation of assigned general ledger accounts to ensure balancing; prepares journal entries for assigned accounts & downloads to general ledger; examines journal entries to ensure accounting record detail downloaded to general ledger is balanced; completes analysis of out of balance accounts & makes adjusting journal entries to reconcile; maintains monthly reconciliation files in closing folder; completes annual end of year reconciliation of assigned accounts if required & submits to supervisor; gathers account information from various software programs, OLC applications & OLC departments; inputs account information into various software programs; examines & analyzes agency cash accounting records on daily basis (e.g., maintains & monitors reporting of cash transactions within custodial accounts held at Treasury of State & includes same in monthly financial reports; examines & analyzes agency balance sheet accounts; examines & analyzes balances of all agency fund cash accounts; estimates cash available from operations based on analysis of available cash versus projected expenditures & obligations; prepares weekly cash balance reports); generates intra-fund transfers at the request of Deputy Director; maintains & analyzes transfer files; examines & analyzes Electronic Fund Transfer analysis file (e.g., examines & analyzes projected versus actual collections on weekly basis); maintains Lottery Profits Education Fund transfer schedule; analyzes various accounts (e.g., online game liability analysis, jackpot analysis, etc.); on daily basis, receives information (e.g., multi-state game information from Virginia Clearinghouse, sales & liabilities from OLC departments) & records into software programs; monitors accounts receivable.

Collaborates with supervisor & co-workers to assist in preparation of Comprehensive Annual Financial Report (i.e., CAFR): Provides financial information from assigned general ledger accounts to be included in CAFR; researches, organizes, edits, composes, analyzes & revises financial & accounting statements, reports & records for inclusion; calculates financial data from balance sheet & income statement; completes tables & graphs in CAFR.

Performs other related accounting duties: Answers questions & troubleshoots assigned accounts; answers questions from Auditor of State & explains accounting records to same; calculates estimates of assigned accounts for inclusion in Commission Reports; gathers data from internal sources & CIS B-record report to create spreadsheets & reconcile totals for deferred & one-time prize payments to be used in prizewinner W2G processing; maintains & prepares tax information for foreign prizewinners (e.g., transfers funds for foreign prizewinners from primary withholding account (i.e., 945) to foreign winner withholding account (i.e., 1042); prepares & signs IRS Form 1042 Annual Withholding Tax Return for US Source Income of Foreign Persons); prepares documents &/or analyses upon request from management; prepares bank deposits using OAKS FIN; prepares required documentation for cancellation, stop payments of lost or stolen warrants or warrants issued in error as requested by agency staff; maintains files; stays current on all department trends & procedures; updates accounting procedures for assigned accounts & submits to supervisor; complies with directives & laws for General Accounting records retention; answers departmental telephones; performs other duties & works on special projects as directed.

Minimum Qualifications:
Completion of undergraduate core program in business administration, accounting, finance or related field; 6 months experience or 6 months training in accounting &/or finance to include an intermediate level of experience in spreadsheet software.

OR : 30 months experience or 30 months training in accounting &/or finance to include an intermediate level of experience in spreadsheet software.

OR : 12 months experience as Financial Associate, 66561.

OR : Equivalent of Minimum Class Qualifications for Employment noted above.

NOTE: Successful completion of the Fiscal Academy may be substituted for 4 months of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

Major Worker Characteristics:
Knowledge of OLC & Office of Finance rules, regulations, policies & procedures*; General Accounting rules, regulations, policies & procedures*; OLC Customer Service Standards*; Accounting; Applicable state &/or federal laws, rules, procedures & standards governing fiscal operations*; ERP Systems (e.g., OAKS FIN)*; IAD*; ICS*; BOS*. Skilled in Use of calculator; Use of electronic devices (e.g., computer, tablet, cell phone); Use of applicable software applications (e.g., spreadsheets, databases, word processing); Use of multi-purpose workcentres; OAKS BI reporting*. Ability to Define problems, collect & analyze data, establish facts & draw valid conclusions; Prepare &/or edit financial reports, records &/or correspondence; Gather, collate & classify information about data, people or things; Concentrate with attention to detail; Deal with many variables & determine specific action; Collaborate with co-workers on group projects; Respond to confidential & sensitive inquiries from employees, public & government officials; Read & record figures accurately; Calculate fractions, decimals & percentages.

(*)-DEVELOPED AFTER EMPLOYMENT

Supplemental Information:
OCSEA/AFSCME bargaining unit position.

Promotional/lateral transfers honored pursuant to the bargaining agreement.

EXTERNAL APPLICANTS INVITED

NOTE:
CONVICTION OF A FELONY, OR A MISDEMEANOR OF THE FIRST, SECOND OR THIRD DEGREE, WHICH INVOLVED GAMBLING, FRAUD OR MISREPRESENTATION, THEFT, OR ANY CRIME OF MORAL TURPITUDE, PROHIBITS AN APPLICANT FROM BEING SELECTED FOR THIS POSITION, AS LONG AS THE RECORD OF THE CONVICTION HAS NOT ALREADY BEEN SEALED. ORC 3770.021

EMPLOYMENT CONTINGENT UPON SUCCESSFUL COMPLETION OF A CRIMINAL BACKGROUND CHECK AS REQUIRED BY SECTION 3770.02(D) OF THE OHIO REVISED CODE.

START DATE IMMEDIATELY.

THIS POSITION IS NON-EXEMPT (ELIGIBLE FOR OVERTIME) FROM THE FAIR LABOR STANDARDS ACT.

THE APPLICANT IS REQUIRED TO PROVIDE DETAILS OF MINIMUM QUALIFICATIONS ON THE APPLICATION FORM. FAILURE TO DO SO WILL PROHIBIT CONSIDERATION OF THE APPLICANT. IF AN INTERVIEW IS OFFERED, SUPPORTING DOCUMENTATION/PAPERWORK (E.G., COLLEGE TRANSCRIPTS, DD FORM 214 FOR VETERANS, COPY OF PERTINENT LICENSE OR CERTIFICATIONS, ETC.) WILL BE REQUIRED AT THE TIME OF THE INTERVIEW.

NEW HIRES AGREE TO PARTICIPATE IN THE STATE OF OHIO DIRECT DEPOSIT OF PAYCHECK PROGRAM PER SECTION 124.151(B) OF THE OHIO REVISED CODE.

INTERNAL & EXTERNAL APPLICANTS PLEASE SUBMIT ADM-4268 (CIVIL SERVICE APPLICATION) TO THE OHIO LOTTERY, OFFICE OF HUMAN RESOURCES, NO LATER THAN 4:00 PM OF THE POSTING DEADLINE DATE LISTED. APPLICATIONS RECEIVED AFTER 4:00 PM ON THE DESIGNATED DEADLINE DATE WILL NOT BE CONSIDERED. APPLICATIONS MUST BE SUBMITTED ONLINE AT http://careers.ohio.gov/ . PAPER APPLICATIONS WILL NOT BE ACCEPTED OR CONSIDERED. ALL QUESTIONS CONCERNING EMPLOYMENT OPPORTUNITIES WITH THE OHIO LOTTERY SHOULD BE DIRECTED TO THE OHIO LOTTERY, OFFICE OF HUMAN RESOURCES (216) 774-5686. YOU MAY ALSO CALL THE TDD NUMBER AT 1-800-750-0750 (TOLL FREE). THE OHIO LOTTERY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEXUAL ORIENTATION, NATIONAL ORIGIN, ANCESTRY, AGE, SEX, GENDER IDENTITY OR EXPRESSION, MENTAL OR PHYSICAL DISABILITY, GENETIC INFORMATION, VETERAN STATUS AND/OR MILITARY STATUS IN EMPLOYMENT OR THE PROVISION OF SERVICES. NOTE: THOSE WHO ARE CONTACTED FOR AN INTERVIEW SHOULD INFORM THE OHIO LOTTERY OFFICE OF HUMAN RESOURCES AS SOON AS POSSIBLE IF, AS A RESULT OF A DISABILITY, THEY WILL NEED AN ACCOMMODATION TO PARTICIPATE IN ANY PHASE OF THE INTERVIEW PROCESS. SUCH NOTICE WILL NOT AFFECT YOUR ELIGIBILITY TO APPLY FOR THIS POSITION.

JOHN KASICH, GOVERNOR

DENNIS BERG, DIRECTOR