Senior Procurement Specialist Team Lead (Construction / Projects)

POSITION OVERVIEW:

SLAC National Accelerator Laboratory’s Supply Chain Management Department seeks a Senior Procurement Specialist Team Lead to support our procurement group and serve as the technical lead for the procurement of construction and scientific projects for SLAC. Members of this team conduct procurement activities for a wide variety of complex subcontracts including services, equipment and construction in support of the lab.

As the Construction/Projects Team Lead you will be responsible for overseeing and leading a range of procurement activities for the acquisition of construction/scientific projects over the entire lifecycle of the contract process. This includes, defining the requirements, researching opportunities, negotiating with sources, writing subcontracts, awarding subcontracts and closeout. You will also perform daily oversight of procurement services and administration activities in the team and manage up to six (6) procurement staff. This position reports to the Chief Procurement Officer.

JOB PURPOSE:

Serve as the technical lead for the procurement services of a school or unit; direct and oversee the daily operational activities of the function; supervise, train and delegate staff while ensuring operational and financial goals are achieved.

CORE DUTIES*:

• Lead customer acquisition planning for complex contract requirements; drive balance between customer service requirements, the Department of Energy(DOE) , and SLAC and stakeholder control and compliance requirements; advise management on procurement issues.
• Develop and implement internal controls to drive compliance with DOE and procurement policies and procedures; perform quality control reviews on group actions over buyer limits.
• Meet with internal business unit staff to determine future requirements; plan procurement strategies for complex requirements; education internal customers on procurement policies and processes; ensure contracts and procurement processed meet government requirements and expectations; may brief government contracting staff on status of key contracts and topics of interest.
• Access supplier base; conduct commodity analysis and customer requirements to develop optimal sourcing strategies and initiatives.
• Implement contract management policies and procedures to ensure compliance with contract cost, schedule and business requirements; establish practices to early identify contract performance issues and drive timely resolution.
• Monitor and improve performance of the group; collect, analyze, and report operating benchmarks and other performance measures, driving for continuous improvement in all aspects of the process. Drive continuous improvement throughout the group by implementing industry best practices and automating manual processes to continually reduce operating costs.

* – Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor’s degree with eight years contracts/procurement experience, 5 years of supervisory experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated leadership skills.
• Strong customer relationship management skills.
• Knowledge of a variety of theory, practices, methods, programs and plans including regulatory requirements relating to purchasing and business law.
• Experience negotiating and administering contracts with unusual and/or complex terms and conditions.
• Demonstrated experience in working with various methods of contract types such as Firm Fixed Price, Cost Reimbursement, Time and Materials, Personal Services Agreements and Basic Ordering Agreements.
• Knowledge of market conditions, trade practices, sources and lead time.
• Knowledge and experience with the Federal Acquisition Regulations (FAR, Department of Energy Acquisition Regulations (DEAR)) and other government agency regulations is a definite plus.
• Demonstrated knowledge and experience with Microsoft Office Suite and PeopleSoft/Oracle/SAP.
• Demonstrated ability to communicate well both orally and in writing.

Certifications and Licenses:

• CPCM desired.

SLAC Employee Competencies :

• Effective Decisions : Uses job knowledge and solid judgment to make quality decisions in a timely manner.
• Self-Development : Pursues a variety of venues and opportunities to continue learning and developing.
• Dependability : Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.
• Initiative : Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.
• Adaptability : Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.
• Communication : Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.
• Relationships : Builds relationships to foster trust, collaboration, and a positive climate to achieve common goals.

Job-Specific Competencies :

• Results through Others : Achieves expected results by effectively delegating and managing the work of others.
• Navigates Complexity : Demonstrates effective problem solving and decision making in complex situations; takes appropriate action, even with conflicting data or in difficult situations.
• Team Effectiveness : Effectively motivates team members and fosters diverse and collaborative environment, leverages individual members’ strengths for overall team effectiveness.

PHYSICAL REQUIREMENTS*:

• Frequently perform desk based computer tasks, use a telephone, sit and use light/fine grasping.
• Occasionally stand, walk and write by hand, lift, carry, push, and pull objects weighing 10 pounds or less.
• Rarely kneel, crawl, climb, twist, bend, stoop, squat, reach or work above shoulders, grasp forcefully and sort, file paperwork or parts.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

Standard office environment with occasional visits to active construction sites

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .