Senior Administrative Support Assistant/Health Department

Provide administrative support to assigned City department, including clerical, receptionist, customer service, and financial administration duties.

Essential Job Functions

•Act as receptionist to assigned department, answering inquiries over the phone and in-person and directing customers.

•Provide financial administrative support for the department.

•Perform clerical tasks such as scheduling meetings and appointments, taking minutes, and corresponding with internal and external customers.

Ancillary Job Functions

•Track office supplies and make orders for replenishment as well as maintain office cleanliness.

•May check and update office publications and other literature as needed to ensure accuracy and clarity.

•May serve as human resources liaison for assigned department.

•Complete other various clerical and data entry responsibilities as requested by the department director or other appropriate staff.

•May conduct contract compliance and billing.

Education and Experience – An equivalent combination of education, training and experience will be considered

•High school diploma or equivalent required; post-secondary coursework in business administration or similar field preferred.

•Three years of clerical or secretarial work is required.

•Successful completion of City clerical exam and typing test prior to application deadline.

•An equivalent combination of education and experience necessary to perform the essential job functions is acceptable.

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

•Knowledge of Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and basic office equipment/machines.

•Excellent written communication skills to draft department communications. Strong interpersonal skills in order to provide excellent customer service.

•Ability to perform basic math calculations for the purpose of processing payments, reconciling statements, ordering supplies, etc.

•Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.

•Ability to work under general supervision and make responsible decisions.

•Ability to use good judgment and think quickly and rationally in difficult or stressful situations.

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

•General office conditions. Exposed to moderate noise levels.

Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

•Required to reach and hold on to items at chest level or reach above the shoulder.

•Required to use close vision and be able to focus.

•Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.

•Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.

•Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.

•Must be able to lift up to 15 pounds.

•Regular attendance is a necessary and essential function.

Hours/Days

8:00AM – 5:00PM Monday through Friday, 2 Tuesday evenings monthly until 7:30PM