SECRETARY I » EltasJobs

Over the past forty years, Montefiore’s Division of Substance Abuse has helped thousands of men and women enter recovery and re-join their families and communities. Through recovery, individuals are empowered to help find meaning in their lives and integrate back into their communities. The Secretary I will be responsible for providing secretarial, data entry, and routine administrative assistance within the DoSA Division of Substance Abuse treatment programs. This position will assist with the daily management of the office and facilitate essential program operations.

Responsibilities:

Coordinate departmental office functions including organizing clerical functions and determining priority of tasks to ensure efficient office operations

Takes and transcribes dictation of correspondence, reports, and meeting minutes. Assemble necessary background materials/documents for meetings

Assists the Administrative Manager in the preparation of reports by gathering and tabulating data and information

Read and route incoming mail. Setup and maintain a filing system for correspondence and other records

Answer telephone calls and provides information to callers regarding standard procedures. Place outgoing calls as needed

Maintains supervisor and staffing calendars

Maintains inventory of medical office supplies and equipment. Orders supplies when necessary. Contacts office equipment vendors concerning routine maintenance and repairs

Utilizes MS Office word processing, presentation, and database software to design forms and reports and store and retrieve information

Prepare and maintain patient record files, enter STARS reports, doctor’s notes, consultant reports, laboratory or x-ray reports into record

Register patients into Electronic Medical Record Systems. Verify insurance coverage

Invoice, bill and collect payments. Monitor self-pay patient balances. Evaluate patients for self-fee charges based on sliding scale

Experience:

High School Diploma/GED required, Bachelor’s Degree Business administration/database management training preferred

A minimum of 1 year of work experience

Advanced MS Excel, MS Word, MS Outlook and MS PowerPoint skills required

Ability to type 45 words per minute

Knowledge of medical or equally complex terminology

Experience with EPIC and previous data entry and/or database management training/experience are preferred

This is a 100% grant funded position.

Department: Psychiatry and Behavioral Sciences Bargaining Unit: 1199 Campus: MOSES Employment Status: Regular Full-Time Address: 1510 Waters Place, Bronx
Shift: Day Scheduled Hours: 9 AM-5 PM Req ID: 131341

Montefiore is an equal employment opportunity employer. Montefiore will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

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