School Accounting Secretary

This is a ACE/AFSCME, Local 2250 Position – Pay Table 700, 12 Month – Grade 14

Hourly Range: $17.19 – $33.12 (external candidates may not be placed above Step 6 $22.72 due to contractual requirements)

CLOSING DATE: June 2, 2017

Detailed Description

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Maintains a complete accounting system for the receipt and disbursement of school and student activity funds;
  
• Makes ledger and journal entries and prepares balances;
  
• Prepares periodic financial reports for Principal, account sponsor and central office;
  
• Issues receipts for and deposits money in bank;
  
• Issues checks from appropriate accounts;
  
• Requisitions a wide variety of materials, supplies and services;
  
• Contacts vendors regarding status of orders;
  
• Approves invoices for payment and issues vouchers;
  
• Maintains a student obligation file;
  
• Completes building use forms and permits;
  
• Assists in processing a variety of student and school administrative information and data using remote terminals; and
  
• Perform other general office and related duties as assigned.

Job Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Good knowledge of general bookkeeping practices, business English, spelling, arithmetic, modern office practices, procedures and equipment;
  
• Some knowledge of school accounting and bookkeeping procedures;
  
• Ability to make decisions in accordance with school system policies and procedures;
  
• Ability to maintain clerical accounting records and prepare reports;
  
• Ability to work harmoniously with students; administrative and instructional staff and the central office staff; ability to learn information processing and data entry from remote terminals;
  
• Ability to type at the established rate of speed; and
  
• Must be in good physical condition.
  

EDUCATION REQUIREMENTS :

Completion of a standard high school diploma or GED with considerable responsible accounting, clerical and secretarial experience, some of which shall have involved the maintenance of school accounts; preferably supplemented by bookkeeping and accounting courses; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

CERTIFICATION REQUIREMENTS:

None required.

SUPERVISORY RESPONSIBILITIES:

No direct supervisory responsibilities.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.

Additional Details

Direct Deposit is expected as a condition of new hire employment.

Based on the settlement agreement reached in Administrator, Wage and Hour Division, U.S. Department of Labor v. Prince George’s County Board of Education, OALJ Case No. 2011-LCA-00026, PGCPS is ineligible to sponsor foreign nationals for U.S. employment under any temporary or permanent visa program. As a condition of employment, all applicants for employment must be qualified to work in the United States without sponsorship by PGCPS. If you are not work-authorized and would require PGCPS to sponsor you for a work visa you will not be considered for employment.