Records Data Specialist Trainee

Perform trainee duties responding to requests and providing criminal history information to federal, state, and local law enforcement agencies and departments.

Job Schedule
Non-standard hours including nights, weekends, and holidays; 12 hour shifts.

Job Location
Ybor City

Job Salary
$14.61-$23.77 Hourly; $30,388.80-$49,449.40 Yearly

Starting Salary
$14.61 Hourly; $30,388.80 Yearly

Job Duties and Responsibilities
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

Note: Incumbents function in a trainee capacity to gain proficiency in the duties listed below and become eligible for promotion to Records Data Specialist upon successful completion of the trainee program.

• Respond to telephone, electronic, or teletype criminal history information requests from federal, state, and local law enforcement agencies and departments related to warrants, vehicle registrations, missing persons, stolen vehicles/property, guns, license plates, boats, aircraft, immigration status, injunctions, protection orders, and unidentified persons.

• Enter, modify, supplement, and cancel criminal history information in the Florida Crime Information Computer (FCIC)/National Crime Information Computer (NCIC) databases and notify law enforcement agencies or departments of actions taken as appropriate.

• Review all entries made by Law Enforcement Deputies through mobile reporting for special data processing entry within the Sheriff’s Office internal Records Management System (RMS).

• Monitor Records Management System logs to ensure all entries are accurate and complete.

• Continually monitor pending information required from Law Enforcement Deputies for actions performed during their shift so that all actions are in compliance with rules and regulations.

• Perform duties at temporary emergency command centers during periods of emergency as required.

• Perform other related duties as required.

Knowledge, Skills and Abilities
Note: To be acquired during the training period.

• Working knowledge of effective communication techniques.

• Working knowledge of English grammar, punctuation, and spelling.

• Some knowledge of practices used to receive and assess calls for assistance.

• Some knowledge of federal, state, and county laws, ordinances, and regulations governing the dissemination of criminal information.

• Some knowledge of records management system standard operating procedures.

• Some knowledge of general office policies, procedures, and practices.

• Some knowledge of Agency policies, procedures, and guidelines.

• Some knowledge of law enforcement terminology.

• Ability to follow established procedures.

• Ability to communicate effectively, both orally and in writing.

• Ability to handle confidential information.

• Ability to pay attention to detail.

• Ability to multitask.

• Ability to work effectively with others.

• Ability to collect, organize, and evaluate data and to develop logical conclusions.

• Ability to accurately assess situations and make correct decisions.

• Ability to accurately sort, retrieve and file material using alphabetic, numeric, and chronologic systems.

• Ability to work under stressful conditions.

• Ability and willingness to work shifts to include nights, weekends, and holidays.

• Ability to use a computer and related software.

Minimum Qualification(s)
Note: Applicants must meet the following requirement(s) to be considered minimally qualified for the job.

Graduation from high school or possession of a GED certificate, and;

One year clerical or criminal justice experience; and

A passing score on pre-employment testing; and

30 net words per minute on a typing test; or 100 gross keystrokes per minute with 90% accuracy on a data entry test.

Additional Requirements

• Possession of a valid Florida driver’s license at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.

• No illegal drug sale within lifetime.

• No illegal drug use within the past 36 months.

• No illegal drug use after 30 years of age.

• No felony convictions within lifetime.

• No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.

• Prior military personnel must not have a dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.

• Successful completion of a criminal background investigation or update including polygraph, reference/employment/neighborhood checks, and medical evaluation.

Benefit Information
Benefits include but are not limited to:

• Medical, Dental, Vision, and Life Insurance coverage

• Florida Retirement System and Deferred Compensation

• Paid time off including sick, vacation, and holiday time

• Employee Assistance Program

• Short and Long Term Disability Insurance

• Employee incentives for educational degrees and bilingual (Spanish) abilities

• Tuition reimbursement

• Paid training