Purchasing Coordinator

Summary:

Purchasing Coordinator is a full time position and is currently located in Highlands’ Rogers facility. Purchases assorted supplies, printed materials, and smaller-scale equipment.

Key Responsibilities:

• Receive, approve, and process all purchase requests including medical/surgical supplies, office supplies, and printed materials including forms and letterhead.
• Participate in the solicitation and request for proposals for office equipment, and some medical equipment, in conjunction with the CFO and complete the purchasing process when necessary. The CFO and COO are responsible for the larger-scale medical equipment (imaging scanners, accelerators, etc.)
• Facilitate the acquisition of new products with the necessary staff. Solicit and request proposals from vendors and schedule demo and in-service training as needed. Negotiate pricing, terms, and conditions.
• Track back-ordered items and ensure that supplies and materials vital to the function of the company are kept in stock. Facilitate purchases through secondary vendor as necessary to meet immediate inventory needs.
• Communicate with representatives of all departments for supply orders, keep employees up to date on orders placed, and assist with any returns or adjustments as needed.
• Verify orders received with packing slips and against invoices, and coordinate with accounting to resolve problems with invoices.
• Annually, or more frequently, as requested, obtain proposals from medical and office suppliers to determine best purchasing options.
• Work with departments to promote a “just in time” philosophy on most office and medical supplies.
• Maintain listing of leases/service agreements on office machinery (printers, copiers and multi-function). Monitor and coordinate renewals, and obtain proposals as needed. Make recommendations if it would be beneficial to end or change leases.
• Oversee , in coordination with the CFO, printer repair and servicing.
• Create and maintain a listing of currently deployed office furniture and equipment.

Other Requirements:

• Interact in a professional, friendly manner with Highlands’ co-workers and suppliers.
• Keep in frequent contact (both verbal and email) with supervisor. This position is housed at a separate facility from supervisor making such communication important.
• Be consistently accessible to co-workers and vendors; remaining primarily in the purchasing office (limit the time away from the purchasing office).
• Must be a self-starter, proactive and able to work independently.
• Any other duties as may be requested by CFO, COO, or Physicians.

Education, Experience and Qualifications:

• High school degree or equivalent ~ Solid negotiating and decision making skills ~ Previous purchasing experience ~ Proficiency in MS Office and Excel, or equivalent ~ Ability to communicate professionally ~ High level of organizational skills ~

*Knowledge of medical supplies and/or previous purchasing experience a plus.

Physical:

Individual may be seated or standing as the job requires. Lifting and reaching above shoulder height and below the waste will often be required in storing, transporting and delivering materials throughout the workday. Lifting up to 25 pounds may be required upon occasion. Proper lifting techniques required. Frequent use of cart or dolly. Request assistance if over 25 lbs. This individual will make occasional trips to purchase items, and possibly frequent transport and delivery trips between Highlands’ clinics.

Required education:

• High school or equivalent

Required experience:

• Purchasing: 1 year