Public Works Analyst

The purpose of this position is to provide financial management support to the Public Works Department and staff. This is accomplished by directing and coordinating all fiscal control programs and policies; coordinating the preparation of budgets and supportive documents; approving payments of authorized expenditures; initiating budget revisions; requesting transfer of funds; supervising staff; managing assets inventory; overseeing time entry; and creating statistical reports. Other duties include providing customer financial assistance; analyzing, resolving and forwarding customer concerns to the appropriate officials; greeting customers and visitors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares and monitors department budgets by reviewing expenditures; keeping appropriate staff abreast of budget changes and issues; posting detailed budgets ; verifying unusual expenditures; completing budget transfer requests; transferring funds to the necessary accounts; coordinating projected budget needs; developing and maintaining spreadsheets; creating budget drafts for individual divisions and the whole department; and attending meetings.
• Handles accounts payable functions by receiving and paying approved invoices; copying, distributing and filing documents; ensuring remit addresses and vendor numbers are correct; producing receiving reports; resolving account discrepancies; reconciling credit card statements; and creating invoices for collections to be mailed to vendors.
• Completes purchasing processes by receiving, processing, inputting and printing purchase requisitions; receiving approval for requisitions by appropriate staff; providing purchase order copies; producing and submitting receiving reports; requesting change orders; receiving and inputting invoices into the city financial management system; maintaining spreadsheets; coordinating the closure of open purchase orders with division heads; informing vendors of pay statuses; and developing fixed assets sheets.
• Performs supervisory functions by hiring, training, evaluating and supervising staff; calculating pay hours; assigning and monitoring work completion; sitting on interview boards; developing and implementing special procedures as needed; uploading information, forms and reports;.
• Completes various clerical functions by compiling and verifying report data; maintaining files; completing photocopies; greeting visitors and customers; answering and directing phone calls; providing answers when knowledgeable; maintaining an inventory of office supplies; tracking complaints, issues and concerns; researching utility account information; and producing and submitting correspondence.

OTHER JOB FUNCTIONS:

• Perform other duties as assigned or directed.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• Travels to meetings, trainings and City events as necessary.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
• Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.
• Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
• Ability to analyze and interpret data and information while recognizing interactive effects and relationships.
• Ability to reconcile accounts and develop approaches/techniques to problem resolution.
• Ability to identify and implement process improvements.
• Ability to speak and deal tactfully with others and exhibit a willingness to share information
• Intermediate Microsoft Excel skills including the ability to calculate and tabulate data.
• Possess mathematical skills that produce reliable calculations
• Intermediate Microsoft Office including Word and PowerPoint.
• Strong negotiating skills and ability to assess proposals and contracts.
• High level of integrity and dependability with a strong sense of urgency and results-orientation.
• Exercise sound judgment, decisiveness, and creativity in various situations.
• Demonstrate a collaborative and flexible style, especially during times of change.
• Effective communicator with strong oral and written skills.
• Ability to work under time pressures and problem solve.
• Operation of standard office equipment.

MINIMUM QUALIFICATIONS
Bachelor’s Degree in Accounting, Finance, Business or Public Administration, or closely related field. Successful candidates should possess three (3) years of responsible experience in budget, financial or accounting administration, or an equivalent combination of education and experience.

Any work related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above specified education and experience requirements.

PREFERRED QUALIFICATIONS
Local government experience preferred.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

PHYSICAL DEMANDS
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.

WORK ENVIRONMENT
Essential functions are regularly performed within an office environment.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.