Project Cost Controls Analyst

Job Description

Sequoia is seeking a Project Cost Controls Analyst to support our Project Controls and Project Management team. This position has overall responsibility for the financial health of small capital and expense projects from initial funding approval, cost tracking, monitoring, reporting, to closeout. Typical project/program size ranges from $50k – $10M. Work is self-directed. This is a critical position and as a key point of contact for the Associate Director of Project Controls and the Project Managers with regards to project cost status and it requires working knowledge of project controls principles and detailed knowledge of spreadsheets.

Responsibilities

Ensures all projects are tracked in a standardized manner in order to monitor & control budgets including setting up new cost logs based on the Credit Applications (CA) and the Work Breakdown Structure.

Track and analyst project costs versus budgets, review expenditures against projects and provide feedback on trends and impacts to projects costs and schedule that may arise during reconciliations to Project Controls.

Maintains the Project Folders in Project Controls on line and ensures active, in initiation, and completed are correctly in place.

Runs commitment & spend reports out of SAP to pull all of the latest commitments and spend and sorts the information so it can then be entered into the Cost Logs.

Enters all financial information into the Cost Logs: Budgets, Commitments, Invoices & Pay date & goes into g2g for any deep dives.

Alerts Project Controls with any questions/concerns or inaccuracies around the projects finances during monthly reconciliation against Finance’s spend report and then issues final cost reports to Project Managers.

The financial information from the updated cost logs is entered into the management presentations (OMMR, IMPACT, OLT) and the PM monthly project update presentation.

Works on all the activities that it takes to close out a project before submitting the AIS form (Confirm TOP Completions, PO Closeouts, Final Invoicing etc).

Run Report for Expense (4368) & Capital (1240); review with Project Controls for any questions.

Provides meeting minutes for EM Lite Monthly Mtgs; Staff meetings (Bi-Weekly); PD Monthly Project Review Meeting and other meetings as requested.

Review project invoices and coordinate corrections as required with project manager and accounting department as needed.

Maintain project control templates and track project documentation as needed.

Coordinate internal business processes and identify techniques to improve system processes.

Perform ad hoc reporting and support on special projects as required. Qualifications

Bachelor’s degree with 4-7 years’ experience or a working knowledge of project controls principles and practices required.

A combination of education, training, and experience may be considered in lieu of the bachelor’s degree.

Experience with project management, accounting or finance desirable.

Must be able to work independently, as well as in a larger group. Ability to present detailed project financial information to senior project controls analyst or project management. Proficient in computer skills which includes: MS Office (Word, Excel, Power Point) and Visio.

Excellent and consistent planning, organizing and execution skills.

Knowledge of financial /accounting systems and fixed asset life-cycle.

Ability to manage multiple responsibilities with a high degree of self-motivation.

Strong interpersonal and communication skills and work with minimum supervision.

Will need to work and comply with requirements of working in the pilot plant and commercial cGMP production environment.

Additional Information

Sequoia offers a comprehensive suite of benefits including medical, dental, vision coverage, 401k, and company paid life-insurance.

Sequoia is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status.