Production Coordinator

Position Summary :
production glue is seeking a talented Production Coordinator to manage the logistical aspects of our events. The PC is responsible for working under the guidance of Production Managers, Technical Directors and Producers to make sure pre-production, production and post-production run smoothly at all times. The PC will work with all vendors and crew as well as the client to ensure the overall success of the job.

Responsibilities :
Contract vendors: research options, compare quotes, confirm contracts and ensure payment

Research special projects, vendors, and supplies as assigned

Update and manage production schedule, contact sheets, crew counts, budget tracker and other documents as necessary

Track show related expenses

Participate in final budget reconciliation

Compile event binders and drawing packets for each show and distribute as necessary

Facilitate the permitting process

Facilitate the Insurance process for vendors and contractors

Book travel (air, ground & hotel) for glue team, vendors, and clients

Meet regularly with internal and external collaborators on and off site

Perform site surveys as needed

Set up and maintain production office

Distribute radios, credentials, petty cash and any other pertinent crew supplies

Ensure crew meals are set up and ready according to a production schedule

Serve as the main point of contact for vendors as necessary

Ensure crew are well informed with up to date information at all times

Manage Production Assistants and Runners on site

Enforce safety standards and preventive maintenance programs

Enforce policies and procedures on site

Ensure that all work conforms to pre-established specifications in the spirit of the “production glue way”

Become intimately familiar with production glue’s values, capabilities, and strengths (and be a self-starter w/regards to reaching this aptitude level via glue team members)

Qualifications:
Bachelor’s degree and a minimum of three years of live event, entertainment, live theater, touring concert and/or production experience

Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Word and Excel, Keynote and PowerPoint a plus

Strong knowledge of core event production elements, terms, and process

Familiarity with theatre and venue building codes and standards

Knowledge of venues (Chicago and beyond) a plus

Outstanding organizational skills and attention to detail

Excellent interpersonal and communication skills, both verbal and written

Ability to take initiative, multi-task, and work graciously in a fast paced environment juggling many concurrently ongoing conversations

Ability to work with diplomacy and tact

Ability to demonstrate a sense of urgency and act responsively

Experience working with union and non-union stagehands

Requirements:
Must be a self-starter and self-motivated

Must be comfortable in an office setting as well as more rigorous on-site environments

Must be able to excel in an open office workspace with 45+ people and sporadic variation in decibel level

Must be able to communicate effectively by both phone and email

Should be equally comfortable communicating in person with everyone from interns to executives

Desired Traits

Strong interpersonal skills, engaging

Able to relate to many personality types

Supremely detail-oriented and thorough

Confident and eager

Self-motivated, but team-oriented