Hotline: 404-491-0865

Procurement & Supply Specialist

State of Washington Criminal Justice Training Commission Burien, WA Information Technology

Description

The Opportunity:
The Washington State Criminal Justice Training Commission (WSCJTC) is seeking an energetic and organized procurement & supply professional to independently perform duties in support of WSCJTC. Specifically, this position will be the sole procurement specialist for the agency, performing purchasing, record keeping and maintaining compliance with DES contracts. This position will work directly under the Fiscal Manager to complete their assigned duties, and support division and/or program managers in procuring necessary equipment. This position will require accuracy in data entry, and good customer service skills.

WSCJTC offers outstanding benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.

At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

Duties

The Procurement and Supply Specialist 3 will perform the following work:

  • Purchase equipment, supplies, materials, vehicles, furniture and services in accordance with Department of Enterprise Services (DES) Procurement Reform Policies.
  • Accept and occasionally unload shipping and receiving, verifying quantities and items received, and track any damage.
  • Able to lift and carry 25lbs.
  • Use a forklift to unload shipments.
  • Monitor, track, process, or provide information on: purchasing card, procurement files, and vendor accounts.
  • Revise procurement forms, policies and procedures
  • Provide training to employees on procurement process and procedures
  • Follow state retention laws for procurement files.
  • Record state assets in the agency property inventory.
  • Surplus equipment no longer needed by the agency and assure it is prepared for pick-up, including contacting DES and completing necessary paperwork.


    • Other Tasks may include:
    Involvement with WSCJTC’s internal committees, meetings with program managers and/or division managers when assigned to specific projects to discuss needs, scheduling, and logistics. Managing duties and priorities in order to provide assistance to stakeholders and peers.

    Qualifications

    At a minimum, an ideal candidate will have:

  • A Bachelor’s degree in business administration, procurement, logistics, supply management or allied field and one year of full-time experience as a purchasing or supply professional. Full-time experience as a purchasing professional will substitute educational requirements on a year-for-year basis.
  • Ability to safely and effectively operate a forklift.
  • Proficiency with Microsoft Office 365 products.
  • Ability to work independently while effectively interpreting pertinent policies and procedures.
  • Flexible, professional, and highly motivated in their work.
  • Excellent written and verbal communication skills (speech, listening, and writing).
  • Exceptional organizational and priority setting skills, with the ability to work with a variety of internal and external clients.
  • Possess a valid Driver’s License
  • Ability to travel, attend meetings, and training as required.
  • Ability to work under critical time constraints, have consistent attendance, and allow for flexibility in work schedule.


    • Preferred Experience:

  • Two years experience as a Procurement and Supply Specialist with the State of Washington.
  • Basic understanding of public safety organizations.
  • Experience drafting administrative procedures, data entry, performing file retention and maintenance in accordance with public records rules.
  • Three or more years of experience in an office setting providing high quality customer service using sound judgement in decision making, communicating clearly and meeting or exceeding the expectations of those you work with, both internally and externally.

    • Supplemental Information

    How to Apply:
    Applications for this recruitment will be accepted electronically.
    To be considered for this position, please attach the following to your online application:

  • A chronological Resume outlining your experience to date
  • A Letter of Interest detailing your qualifications, and why you believe you are the best person for this role, and
  • A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies.

    • We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required.

    The initial screening will be solely based on the contents and completeness of the application materials submitted.

    Contact Us:
    If you have questions, contact Human Resources Manager Derek Zable at 206-835-7356 or dzable@cjtc.wa.gov

    WSCJTC is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.

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