Procurement Administrator

Company Description

Texas Systems Group (TXSG), based in Austin TX and founded in 2002, provides Texas friendly, honest and caring IT Managed Services, Private Cloud Data Center Hosting Services, IT Infrastructure Solutions, and IT Project Services. While we support clients all over Texas, the United States, and international locations, our focus is on the Central Texas market.

Find a Passion, Not a Job

We are highly selective in who we hire. Please, ONLY apply for this position if you are:

passionate about serving others with a warm, caring, positive attitude

a professional with impeccable integrity

constantly striving for excellence

a strong team player

dedicated to learning, improving, and growing your skills

humbly confident in your abilities

Job Description

This position is located in Austin, TX. This is a fast-paced, multifaceted position, which will act as an administrator to the Sales Team. The ideal candidate will have at least a beginning-intermediate level understanding of IT infrastructure technologies. All candidates must be able to provide Texas-friendly customer service while adhering to our Core Values and Code of Ethics.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Execute full life-cycle of procurement process for clients’ hardware and software needs

Maintain familiarity and relationships with multiple vendors

Handle RMAs, exchanges, and other order-related issues as they arise

Support the Sales Team by managing schedules, generating sales-related reports for management, and performing general office functions

Field sales calls and direct to the appropriate team member

Handle and prioritize customer requests among the Sales Team

Assist in the creation of sales quotes and proposals

Serve as liaison with other departments to gather documentation and data for the Sales Team

Maintain in-depth product knowledge of the service offerings of the company

Assist in maintenance of QuoteWerks product database and quoting system

Monitor sales activity in ConnectWise and assist the Sales Team where needed

Perform sales procedures through activities and opportunities in ConnectWise and remain compliant with defined policies and procedures

Attend and actively participate in weekly sales meetings

Qualifications

This position requires impeccable attention to detail as well as strong communication and execution skills. Preference will be given to candidates with a college degree, IT certifications, or at least 1 year of experience in procurement, sales, or finance-related roles.

Additional Duties and Responsibilities:
Take initiative to propose ideas and solutions to make improvements

Document internal processes and procedures related to duties and responsibilities

Responsible for entering time and expenses in ConnectWise as they occur

Understand processes in ConnectWise by completing assigned training materials and blueprints on the ConnectWise University

Enter all work as activities or service tickets into ConnectWise

Develop in-depth knowledge of the service offerings and how they relate to customer needs

Work Environment

Physical requirements include visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to standing, sitting, walking, reaching, twisting, and repetitive motion to perform the essential functions.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities may vary based on the specific tasks assigned to the position.

Additional Information

Candidates must have reliable transportation. The ability to pass criminal and credit background checks as well as drug tests is required upon hire.

Hours:
Primary Hours are 8:30 AM to 5:30 PM, Monday through Friday

May occasionally be required to work after business hours to include holidays, nights, and weekends

Texas Systems Group does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.