Principal Account Clerk, Department of Finance

The mission of the Finance Department is to manage, protect and report on the City of San José’s financial resources to enhance the City’s financial condition for residents, businesses, and investors. The Finance Department has 118 employees and an operating budget of approximately $18 million.

The organizational structure consists of the following Divisions:

Accounting
Administration/Revenue Management
Purchasing
Treasury

The Finance Department and its personnel demonstrate a strong commitment to a highly collaborative work environment focused on teamwork, fiscal responsibility and building lasting partnerships.

Positions & Duties

The Finance Department’s Accounting Division is seeking candidates for the Principal Account Clerk position in the Accounts Payable section.

The essential duties of a Principal Accountant position may include but are not limited to:

Customer service to departmental fiscal staff and walk-in customers

Performing audits for p-card and travel statements. Review the policies and perform compliance audits for the p-card and travel audits.

Reviewing purchase order payments, batches, p-card edit lists and refund edit lists

Accruing sales tax to the sales tax database

Processing voided checks and canceled invoices

Handling checks – weekly check run distribution – Seal and mail checks

Covering the Accounts Payable front counter and incoming call

Maintaining files

Distributing daily mail and incoming faxes

Qualifications

Any combination of training and experience equivalent to:

Education: Successful completion of high school, General Educational Development (GED) Certificate or California Proficiency Certificate.
Experience: – Three (3) years experience of accounting clerical experience, including one (1) year in the performance of complex accounting clerical functions at the level of Senior Account Clerk with the City of San Jose.
License/Certificates: Possession of a valid State of California driver’s license.
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will not prepare or file a labor condition application with the Department

Competencies

The ideal candidate will possess the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise

Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations

Communication Skills

Communicates and listens effectively and responds in an timely, effective, positive and respectful manner; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form responds to statements and comments of others in a way that reflects understanding of the content and the accompanying emotion; asks clarifying questions to assure understanding of what the speaker intended, ensures consistent communication takes place within area of responsibility

Computer Skills

Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel

Customer Service

Demonstrates the ability to anticipate customers’ needs and deliver services effectively and efficiently in a timely, accurate, respectful, and friendly manner

Initiative

Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance

Teamwork & Interpersonal Skills

Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills

Selection Process

The selection process will consist of an evaluation of the applicant’s training and experience based on the application, resume and answers to the job-specific questions. You must answer all job-specific questions and complete the Education/Work History section of the application to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the positions will be forwarded to the interview phase of the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a written/practical exercise. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Additional Information

Employees in this classification are represented by Municipal Employee’s Federation (MEF), AFSCME, Local No. 101.

The application deadline is 11:59 PM on the final filing date. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email

CityCareers@sanjoseca.gov

and we will research the status of your application. If you have questions about this recruitment, please contact Michelle Harrison at (408) 535-7002, or by email at

michelle.harrison@sanjoseca.gov

Job

Accounting, Fiscal and Budget

Schedule

Full-time

Employee Status

Regular

Job Type

Standard

Job Posting

Mar 30, 2017, 8:19:44 PM

Closing Date