Police Records Clerk

Must be able to pass a criminal history check and polygraph testing.

Must be available to work 10:30 p.m. until 7:00 a.m., weekdays, weekends and holidays.

Job Summary: Perform a variety of clerical and administrative tasks in support of the Police Department including, but not limited to, entering and updating offense and accident reports, filing, typing, and preparing TCIC/NCIC validations. Answer incoming non-emergency calls, maintain accurate accounts of all reports, and prepare packets for prosecution as appropriate.

Essential Functions:
Regular and timely attendance at work.

Enters, codes, and retrieves a variety of information from various computer systems, according to appropriate procedures.

Searches and retrieves information from files, computer records, and other documents in response to specific requests.

Releases information and documents in accordance with the Public Information Act and other applicable laws and procedures.

Sorts, reviews, and screens police reports for completeness before forwarding to district attorney, defendants, victims, and other government agencies.

Maintains logs and other records controls to assure tracking of case files.

Distributes mail to appropriate divisions.

Processes offense and accident requests and deposit fees.

Categorizes statistics according to a variety of guidelines and criteria.

Answers phone calls for records division and responds to a variety of requests for information concerning records and department functions and policies.

Contributes to team effort by performing other related duties as assigned.

Education, Experience, and Licenses:
High school diploma or equivalent is required.

One (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.

NCIC/TCIC certified, or the ability to obtain in six (6) months.

State of Texas Notary, preferred.

CPR Certified, preferred.

Valid, Texas Driver’s License required.

Must be able to work evenings, nights and weekends.

Knowledge, Skills, and Abilities:
Ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

To perform this job successfully, an individual should have knowledge of Database software and Word Processing software.

Ability to operate a PC, printer, copier, fax machine, mail meter, telephone, hole-punch, pencil sharpener, staplers, and various other types of office equipment.

Bi-lingual in English/Spanish is preferred.

Ability to provide good customer service skills to individuals who may not respond in a manner that is friendly.

Ability to establish and maintain effective working relationships that are professional and compliment the standards of the City of Pearland.

Knowledge of law enforcement functions, preferred.

Knowledge of Municipal Government, ordinances, Texas Penal Code, and other laws, rules and regulations associated with record keeping.