PHL Sports Coordinator

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Job Title: PHL Sports Coordinator Division/Department: PHL Sports

Reports to: Executive Director PHL Sports FLSA Status: Non-Exempt

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POSITION SUMMARY

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Under the direct supervision of the Executive Director of PHL Sports, this position provides special event, fundraising and administrative support to the Executive Director of the PHL Sports business development division of the PHLCVB. Administrative duties include scheduling, financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures

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PRIMARY DUTIES AND RESPONSIBILITES

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Assist in coordination of special events produced by PHL Sports, including the Army-Navy Game and related activities, Operation Gratitude Day and the John Wanamaker Athletic Award Ceremony & Luncheon

Assist in compiling bid proposals as needed for new events and conventions

Assist in coordinating site visits and familiarization trips as part of PSC?s sales efforts

Organize department meetings, including Board meetings and individual meetings of Executive Director

Responsible for minutes of major meetings

Oversee and maintain PSC website and calendar of events for department

Coordinate travel plans for Executive Director

Handle filing responsibilities for department

Deal with vendors for various department needs

Evening and weekend hours are sometimes required

Performs other duties as assigned

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QUALIFICATIONS

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Education/Experience:
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Four year degree in related field required. Minimum of two years previous administrative, event and/or sports experience preferred.

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Skills:
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Commitment to PHLCVB mission to Promote Philadelphia as a world-class center for sports, meetings & conventions

Self-motivated, proactive problem solver

Strong analytical and quantitative skills

Ability to use Microsoft Office applications to design and structure reports

Excellent interpersonal skills-ability to interact with staff, volunteers, board members, corporate officials, professional in government, academia and the non-profit sector.

Excellent planning and organizational skills, with a strong attention to detail

Must have knowledge of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint, Outlook, iDSS)

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