Payroll and Benefits Administrator

A multi-divisional contractor is in search of a Payroll and Human Resources Administrator. This person will be responsible for the processing of 200-250 paychecks a week as well as all human resources functions for the company.

PAYROLL

• Input, prepare and analyze payroll data into Computerease Accounting Software
• Transmit payroll to Paychex for processing and balance batches.
• Input new hires into payroll system.
• Process all employee payroll changes (status changes, direct deposits, W4, etc. Calculate and prepare manual checks as needed.
• Ensure that all garnishments and levies are done in accordance with the law.
• Solve internal problems concerning payroll, answer inquiries and enforce payroll policies.
• Create and/or run management reports off the payroll reporting program as needed.
• Maintain personnel information updated timely and accurately.
• Ensure employee deductions withheld from Computerease/Paychex for all health, dental and retirement contributions are accurate for the respective plans.
• Assign leave policies to new employees and maintain the leave policies for current employees in HR system. Makes corrections to the system when appropriate.
• Prepare weekly reports for distribution to project management.

BENEFITS

• Respond to phone calls or emails from employees who have questions about benefits.
• Enroll new employees in benefit plans and provide benefits orientation.
• Organize benefit materials and prepare new hire packages.
• Distribute materials for benefit orientations, open enrollment and summary plan descriptions.
• Assist in preparing materials and in presenting benefit plan changes to employees.
• Respond to employee inquiries regarding health plan coverage and address these issues with carriers.
• Respond to employee inquiries about time off policies.
• Issue annual individual summary of benefits to employees.
• Maintain employee benefit files and update payroll records.
• Act as the go-between with the insurance carriers or brokers to assist with escalated health benefits issues.
• Review billing from benefit providers for accuracy

401 (k)

• Administer 401(k) enrollments, loans, rollovers and changes.
• Maintain 401 (k) online portal.
• Coordinate and participate in the 401 (k) audit process
• .

HUMAN RESOURCES

• Onboarding of all applicants
• Posting of all jobs, reviewing incoming applications, forwarding potential applicants to management
• Respond to inquiries from the Department of Labor (i.e. Unemployment ).
• Maintain employee files (electronic and paper).
• Assist with recruiting efforts including attending job fairs as necessary
• Monthly labor reporting for federal contracts

REQUIREMENTS

• Bachelor’s Degree in Business and / or Accounting.
• Working knowledge of Paychex
• Computerase or similar ERP software
• Exposure to Human Resources function.
• Thorough knowledge of laws and regulations regarding payroll processing.
• Knowledge of Microsoft Office required.
• Thorough understanding of benefits, including 401k administration preferred.
• Multi state payroll experience required

SKILLS

• Manage multiple activities simultaneously and independently, ability to be flexible and switch focus as needed.
• Capability of effective planning and priority setting.
• Ability to manage several projects simultaneously while working under pressure to meet deadlines.
• Excellent communication skills (ensure that the information is presented clearly, concisely, correctly, completely and courteously).
• Exceptional customer service and people skills.
• Plan and execute tasks effectively under strict time constraints.
• Work well under pressure.
• Team player.
• Highly professional and discreet.
• Represent HR at various levels.

Job Type: Full-time

Salary: $50,000.00 /year

Required education:

• Bachelor’s

Required experience:

• Benefits: 3 years
• Benefits Administration: 3 years