Part Time Accountant – Finance Department

The City of Anaheim Finance Department seeks a dynamic Part Time Accountant to support the City’s general accounting, cash management, wire transfers, and account reconciliations. The Accountant performs journey-level professional accounting functions including assisting in the preparation of various financial statements in conformity with generally accepted accounting principles (GAAP), and Governmental Accounting Standards Board (GASB) statements, conduct high volume and amount wire transfers for City operations, and assist with month-end, year-end and auditing accounting functions.

Candidates must possess at least two years of responsible professional accounting experience supplemented by a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or a related field.

Prior experience in the application of GASB statement standards in accounting works, and high volume wire transfer experience is desired. Licensure as a Certified Public Accountant is not required, but desired.

The Accounting/Payroll Division monitors and reports on the financial position of the City and functions as a support service for other City departments. It monitors, records and reports all financial transactions, coordinates and prepares the City’s annual financial statements and administers the City’s outstanding debt to ensure that the legal requirements of bond documents are met. The Division also provides oversight for the City’s system of internal controls to safeguard the assets of the City, administers the reporting of capital assets, processes miscellaneous billings for amounts owed to the City (with the exception of utility billings), reviews/balances daily bank account activities, and processes all invoices to the City for goods and services purchased. The Division also processes and distributes the City’s payroll.

This is a part-time position averaging up to 30 hours per week. A minimum number of hours is not guaranteed.

Essential Functions:
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Assist in the development and implementation of goals, objectives, policies and priorities related to activities of the assigned section; assist in planning, organizing and participating in the functions and activities of the assigned accounting operations.

Reconcile daily banking activities

Review and/or conduct daily wire transfers.

Prepare and verify adjusted journal entries for corrected financial reports; review and interpret financial results with narrative explanations, ratio analyses and graphic reports.

Provide complete and accurate financial reports; verify and test financial data; prepare interim financial narrative reports explaining variances with graphics and analysis ratios.

Monitor the posting, balancing and reconciliation of the general ledger and subsidiary accounts; examine all accounting transactions to ensure accuracy; correct financial records as necessary.

Prepare complete, accurate and timely financial statements and reports for management staff, auditors, regulatory agencies and financial institutions.

Prepare adjusting entries for all outstanding City debts; review and reconcile liability accounts.

Assist with month-end and year-end closing accounting functions.

Assist in the preparation of various year-end audit workpapers and financial statements.

Respond to inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Analyze trust statements for accuracy as set forth in the indenture; audit and reconcile trust statements; establish appropriate accounting records, supporting documentation and ensure accuracy of trustee records.

Conduct checking account reconciliation for accounts payable, payroll, worker’s compensation and utilities accounts.

Prepare and monitor monthly requisitions for disbursements from various construction funds to appropriate trustees; maintain accounting and budget documents for various capital improvement projects; monitor and track budget balances and expenditures.

Prepare cost analysis reports regarding construction funds for various bond funded capital projects; coordinate accounting and financial analysis activities with appropriate City departments.

Review invoices received from vendors; maintain vendor files; assist in resolving inquiries and discrepancies from vendors.

Perform related duties as required.

Qualifications:
Candidates must possess at least two years of responsible professional accounting experience supplemented by a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration, or a related field.

Candidates must possess knowledge of principles and practices of accounting and auditing and their application to a wide variety of accounting transactions and problems; generally accepted accounting principles and procedures; general fund and cash management principles and procedures; grant accounting principles and practices; automated financial management systems; laws regulating public finance and fiscal operations; financial reporting practices as applied to governmental accounting regulations; principles and practices of modern office management procedures; methods and practices of debt service analysis; principles and practices of job costing;; principles and practices of financial modeling and data processing; principles of supervision, training, and performance evaluation; principles and procedures of record keeping; principles of business letter writing and report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state and local laws, rules, codes and ordinances.

Candidates must demonstrate the ability to analyze and evaluate accounting and auditing problems; develop pertinent accounting related data in the preparation of reports and statements; develop and implement accounting system modifications; analyze and interpret financial and accounting records; analyze and evaluate the financial components of agreements and various federal, state, and county grants; examine and verify financial documents and reports; analyze, post, balance, and reconcile financial data, ledgers and accounts; analyze and interpret financial data; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; prepare clear and concise reports; plan and organize work to meet changing priorities and deadlines; effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility; perform multiple tasks concurrently; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; work independently in the absence of supervision; understand and follow oral and written instructions; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

Supplemental Information:
This is a part-time position averaging up to 30 hours per week. A minimum number of hours is not guaranteed.

IMPORTANT APPLICATION INFORMATION AND INSTRUCTION

Applications will be accepted until Tuesday, April 11, 2017 at 5:00PM . Applicants are encouraged to apply early. Applications will not be accepted after this deadline.

The selection process will consist of a minimum of skills examination and oral interview.

The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating “See Resume” is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.