Office Specialist » EltasJobs

Job detailsSalary$2,820 – $4,122 a monthFull Job Description

Initial Posting Date:

11/24/2020

Application Deadline:

12/09/2020

Agency:

Forestry Department

Salary Range:

$2,820 – $4,122

Position Type:

Employee

Position Title:

Office Specialist 2

Job Description:

Are you detail oriented? Does giving excellent customer service something you value? Do you thrive in a fast paced work environment? If this sounds like you, please join our team!

The Oregon Department of Forestry’s (ODF) Mission is – To serve the people of Oregon by protecting, managing, and promoting stewardship of Oregon’s forests to enhance environmental, economic, and community sustainability.

To see what it’s like to be part of ODF’s respectful, inclusive, and professional team,

We have one permanent, full-time position available with the Oregon Department of Forestry, Southwest Oregon District, located in Central Point (Medford area). For specific questions regarding this position, please contact Darcie Castleberry, District Business Manager, at (541) 664-3328 x247.

What will you do? You will provide administrative support to the Unit and District staff for all programs. You will serve as the office receptionist providing assistance and general information to the public on a daily basis. The administrative duties will include payroll processes, general accounts payable assistance and monitoring of the E-Notification system. In addition, you will participate in fire support duties for the district as needed; may include calling in personnel, ordering fire lunches, routing fire calls, and participating in timekeeping duties for the district.

For a complete list of position duties (PD) and working conditions for this position, please

Because the Department’s highest priority work is a forest fire emergency, this position may be utilized during those emergencies to provide assistance in a variety of ways. That assistance may be directly aiding the emergency effort in the field or at the Salem headquarters. It also may be in providing backup to fill in for another position that is being used in direct aid to the emergency, or it may be in performing an essential function in some capacity either within this Program or elsewhere in Salem or in the field.

WHAT WE ARE LOOKING FOR:

Strong written and verbal communication skills.

Experience providing professional customer service to internal and external customers.

General knowledge of accounts payable, procurement and payroll principals/processes.

Intermediate level experience in Microsoft Office (Word, Excel, Outlook)

Skill in working with a database entering and retrieving data.

Experience providing routine clerical activities in an administrative and business office function.

Proficient in the use of the following: personal computers and printers, multi-line telephone system, copy machine, fax machine, scanner and postage meter.

Ability to work successfully in a team environment.

Ability to maintain composure during stressful and chaotic situations.

Punctuality and consistent attendance.

Available on short notice to work weekends, holidays, or nights depending on emergency need.

Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

Associate’s degree in Office Occupations or Office Technology; OR graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

HOW TO APPLY

Click on the "Apply" button above and complete the online application.

Answer all the supplemental questions.

Attach a cover letter.

If you require an alternate format in order to complete the employment process, you may call ODF Human Resources at (503) 945-7294.

IMPORTANT THINGS TO KNOW

This announcement will be used to establish a list of qualified candidates for this position and may be used to fill future vacancies.

The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement.

REQUIRED DRIVING RECORD CHECK

This position requires the operation of a State vehicle for the purpose of conducting official State business. An Oregon driving record check will be conducted on the top applicants to ensure a valid license and acceptable driving record. If your license is from outside Oregon, you must submit at least a three year court/DMV printout at the time of interview. An unacceptable driving record includes:

Conviction of a major traffic offense within the previous 24 months which includes reckless driving, driving under the influence, failing to perform the duties of a driver, criminal driving while suspended or revoked, fleeing or attempting to elude a police officer, felony hit and run, etc.;

Felony revocation of driving privileges or felony or misdemeanor license suspension within the previous 24 months;

More than 3 moving traffic violations in the previous 12 months;

A careless driving conviction in the previous 12 months;

A Class A moving traffic violation in the previous 12 months.

VETERANS’ PREFERENCE

State of Oregon: Oregon job opportunities – Veterans

BENEFITS

State of Oregon: Oregon job opportunities – Benefits with state government

WORK AUTHORIZATION

The Oregon Department of Forestry does not offer visa sponsorships. Within three days of hire, all applicants will be required to complete U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States.

ODF seeks a workforce that reflects the diversity and values of Oregonians and provides a safe, inclusive, and supportive environment. ODF promotes and supports the value of Equal Employment Opportunity (EEO), Affirmative Action (AA), and diversity.

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