Office Manager/Accounting/Human Resources

Key responsibilities and duties:

Accounting

• Handle all computer accounting from journal entries through to bank reconciliation’s and financial statements.
• Handle all computer accounts payable functions, matching of incoming invoices with company’s purchase orders and packing slips, posting to journals and issuing payments.
• Control cash flow, keeping principals informed of checks issued against current bank postions.
• Generate and reconcile all monthly invoicing for all service and supply sales of the company.
• Complete all forms and government reporting and Worker’s Compensation and remit appropriate funds on the due dates.
• Provide monthly consolidated financial statements.
• Complete the payroll operation of the company.
• Ensure that all insurance coverages are adequate in all facets (i.e. vehicle, bonding, liability, premises, and group).
• Complete bank deposits and bank reconciliations.
• All other accounting duties as assigned and tasked.

Office Manager

• Oversees performance of all office functions and office personnel.
• Responsible for accounts receivable collection reporting.
• Maintain proper office supply and inventory.
• Generate various tracking reports. (Average Sale Report, Cost Reporting, Sale Closure Ration, etc.)
• Prepare for weekly meeting with management team to review financial condition of company.
• Prepare documents for weekly meeting with management team for weekly operational, production and financial functions of the company.
• Maintain office equipment records for all equipment such as fax, copier, and computers for regular service to ensure maximum efficiency of office equipment.
• Manage and maintain all recordkeeping of customer information, job information, collections notes and all other items required for recordkeeping.
• All other office manager duties as assigned and ordered.
• Handle incoming phone calls during the normal hours of operation.
• Track customer details such as: name, address, phone, email, lead source, discounts, etc.
• Must have a clear understanding of services and prices offered by the company.
• All other office manager duties as assigned and tasked.

Human Resources

• Maintain the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews and recommending changes.
• Prepares employees for assignments by establishing and conduction orientation and training programs.
• Maintains a pay plan by conduction periodic pay surveys; scheduling and conducting job evalutaions; preparing pay budgets for review by management.
• Create and maintain employee benefits programs; recommending benefit programs to management for review.
• Maintains historical human resources records by designing a filing and retrieval system to keep past and current records.
• Implement employee guidelines and rules; creating an employee handbook through collaboration with management.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• All other human resource duties as assigned and tasked.

Required Work Experience:

• Work related experience in the restoration or construction field is preferred.
• Minimum one year of office experience required.

Skills

• Must be proficient in Microsoft Office, Quickbooks experience required.

Job Type: Full-time

Required education:

• High school or equivalent

Required experience:

• Accounting: 1 year