Office Coordinator

Minimum Requirements

Associate’s degree from an accredited college or university and four years of progressive office experience

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with seven years of progressive office experience

Departmental Requirements – Knowledge, Abilities, Skills

Must demonstrate the ability to manage large amounts of data; a high comfort level interacting with customers; skill parsing and managing multiple competing priorities; and the ability to maintain objectivity and poise in a fast-paced academic environment

Must exhibit an approachable and pleasant demeanor; excellent customer service skills

Knowledgeable in budgetary matters and comfortable performing all ordering of supplies for the department

Ability to exercise initiative and work independently

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Publisher) and other computer software/databases

Ability to effectively interact with faculty, staff, students, residents, other Augusta University departments, state and national representatives

Detail oriented, able to effectively manage multiple tasks and consistently exceed deadlines

Ability to exercise sound judgment; make responsible decisions; maintain confidentiality

Exceptional verbal/written communication and organizational skills

Ability to work independently; work flexible schedule (occasional evenings/weekends required)

Preferred

Five plus years of experience in an academic medical center
Demonstrated understanding of the educational healthcare environment
Experience participating in academic accreditation cycles
Knowledgeable with EMS Campus or comparable product
Bachelor’s degree from an accredited college or university

Responsibilities

The Simulation Coordinator provides ongoing administrative support for simulation operations and the Director of the Simulation Center with an emphasis on facility and personnel scheduling, purchasing and supply accounting, data collection and analysis, developing quotations and invoicing, creating and implementing policies and procedures, and supporting curricular and accreditation efforts. This position will engage with faculty, staff, and students to maintain situational awareness over day -to-day operations and will also serve as a mentor to simulation interns. The Simulation Coordinator will also interface with other administrative personnel within the Department of Academic Planning and Strategic Initiatives and in customers’ departments. The duties include, but are not limited to the following: maintaining the simulation center schedule; forecasting supply needs; placing orders for supplies and equipment; maintaining transaction logs and the operating budget; managing vendor relationships; maintaining service and compliance records; tracking and reporting facility utilization; providing facility access control in conjunction with simulation interns; budgetary, and other operational needs; and performing other duties as assigned, occasionally including duties listed above at times outside of the normal hours of operation. This position is responsible for exhibiting and reinforcing excellent customer service through interactions with internal and external customers and stakeholders.

Shift/Salary

Shift: Days/M-F (occasional evenings/weekends required)

Pay Grade: 12

Salary: $15.06/hr – $19.58/hr

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/6/2017 – Until Filled

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. “Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.”

Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. Also, Augusta University is a federal contractor and desires priority referrals of protected veterans. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to age, disability, gender, national origin, race, religion, sexual orientation or veteran status.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.