Office Assistant

About Quest IRA, Inc.

On the rise to becoming the leading provider of Self-Directed IRAs, Quest IRA has a lot to celebrate! Since 2003, we have reshaped and reenergized our brand of education and customer service. With continuing growth always in sight our goal of becoming a Trust Company is finally becoming a reality! Quest IRA is looking for compassionate, innovative, ambitious team players. It takes more than determination to do what we do – we’re looking for that innate desire to change lives.

Description

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The administrative assistant may also be responsible for coordinating events as well as organizing materials, booking caterers, reserving venues and rentals, putting up decorations, and ensuring the event runs smoothly. Other duties include processing employee travel expenses, setting up corporate discounts with travel vendors and creating itineraries, and run many personal errands for the marketing team.

Responsibilities and Duties

• Runs personal errands for the marketing department
• Maintains the office clean, restocks refrigerator with snacks and water
• Screen calls, take messages, respond to inquiries and requests for information as directed
• Serves as a general resource and point of contact for travel-related issues; assists employees with travel-related issues or concerns.
• Prepares, modifies, and monitors documents including correspondence, reports, drafts, memos and emails
• Schedules and coordinates meetings, appointments, and travel arrangements for the company
• Maintains and orders offices supplies, decorations, furniture, and business cards for the department
• Researches, negotiates, and secures rate with airlines, car rental companies, and hotels.
• Help to maintain the overall cleanliness and order/organization of the office space
• Ensures knowledge of staff movements in and out of organization
• Coordinates and maintains records for petty cash
• Assists in resolving any administrative problems
• Contributes to team effort by accomplishing related results as needed
• Perform other related duties as assigned

Qualifications and Skills

• Ability to manage time, multitask, prioritize, and work under pressure
• Administrative assistant experience minimum 1 year
• Have 1-2 years receptionist experience
• Problem-solving abilities
• Able to maintain interpret instructions and receive ordinary information
• Excellent organization, verbal and written communication skills
• Type a minimum of 50-60 WPM (typing test will be administered)
• Advanced Outlook knowledge
• Proficient with Microsoft Office Suite
• High School Diploma required
• College preferred

Benefits

• Health Insurance available after 60 days of full time employment
• 6 Paid Holidays after 90 day probationary period
• 401(k) plan enrollment after one year of service
• 10 paid vacations after one year of service
• Excellent growth and advancement opportunities

Job Type: Full-time

Salary: $15.00 to $16.00 /hour

Required experience:

• Administrative Assistant: 1 year

Required education:

• High school or equivalent

Job Location:

• Houston, TX