Office Administrator – SAP Order Entry/Invoicing (Dickinson, ND)

Nalco Champion, an Ecolab Company, has an immediate opening for an Office Administrator within our Energy Services Group located in Dickinson, ND. This individual will be responsible for a broad range of administrative, technical and accounting responsibilities. The incumbent is responsible to manage various roles and accountabilities to ensure the efficient operation and support of various business units.

Location: This position is able to be based in Dickinson, ND.

Job Overview : As a member of the Order to Cash (O2C) Team, you will play an integral role in working with the Sales and Supply Chain teams. Timely and Accurate Order Entry are key as well as the ability to work in a fast-paced environment. Additionally, this team handles billing as well as a/r support for EDI (electronic invoicing process).

Main Responsibilities:
Order to Cash responsibilities – customer order management, customer master data set up and change requests, entering and monitoring customer orders in SAP, handling customer inquiries via phone, fax, e-mail or web, invoicing to customer specific requirements, EDI management, invoice resolution, process returns and RMAs, documenting and maintaining customer specific requirements. Responsibilities include the following –

Responsible for Order to Cash processing including sales order entry, delivery creation, and invoicing

Monitoring of accounts payable and accounts receivable

Responsible for the administration and general office duties involving, typing, and record and file maintenance, documentation creation

Assisting with sales reporting and documentation

Maintaining relevant EDI information and processing EDI errors

Working closely with customers and internal departments to resolve order and/or inventory issues

Generates and maintains confidential information and administer company policy and procedures

Performs system testing.

Applies technical skills and line knowledge to complete assigned work within own work group/project team.

Works toward and contributes to achievement of team/business unit goals.

Solves problems within own work group/project team Basic Qualifications:

High School degree or equivalent required

Strong Excel Knowledge

3-5 years’ experience providing support at an intermediate level.

No immigration sponsorship offered for this role Preferred Qualifications:

Some college

Bachelor’s degree in Business Administration or equivalent preferred

Advanced abilities with Microsoft Office applications including Excel, PowerPoint and Word

SAP experience preferred

Requires the ability to exercise independent judgment and basic reasoning skills

Excellent verbal and written communication skills

Ability to work in fast paced environment

Strong analytical, communication, and multi-tasking skills

Must be flexible, responsive and resourceful

Ability to work in a fast paced environment

Every day, we make the world cleaner, safer and healthier – protecting people and vital resources. Ecolab is the global leader in water, hygiene and energy technologies and services. Around the world businesses in foodservice, food processing, hospitality, healthcare, industrial, and oil and gas markets choose Ecolab products and services to keep their environment clean and safe, operate efficiently and achieve sustainability goals. Our global workforce of over 44,000 employees is consistently delivering comprehensive solutions that meet the unique needs of our customers.